Records Management I

Songea Urban Water Supply and Sanitation Authority (SOUWASA) is an Autonomous Government Agency operating under the Ministry of Water and Irrigation. It was established on 1st July, 1997 under Act NO.8 Of 1997 and later on strengthen by Act No. 12 Of 2009. SOUWASA is charged with the overall responsibility of operations, maintenance and management of Water Supply and Sanitation services within Songea Municipality.

Applications are invited from suitable, qualified, dynamic, experienced and performance driven Tanzanians Male and Female to fill in an excellent career opportunity of:

JOB POSITION: RECORDS MANAGEMENT I - 1 POST
REPORTING TO: Human Resources Officer
TERMS OF SERVICE: Renewable Contract
WORK STATION: Songea Municipality

Essential Duties and Responsibilities
• Checks outgoing letters to ensure they have no typographical errors.
• Checks letters to ensure they are signed by relevant desk officers.
• Checks flimsy file to ensure it is circulated to officers concerned in good time
• Ensures that all incoming letters are stamped.
• Ensures that all received /outgoing letters have all the attached documents referred to.
• Develops individual performance objectives, targets and standards in consultation with the immediate superior as part of the individual performance agreement.
• Performs any other, duties related to the above assigned by a Human Resource officer

Minimum Qualifications Required, Competency and Experience .

• Must be Tanzanian citizen
• Holder of Holder of National Form IV with a Diploma in Records Management or equivalent quajificatlon from recognized institution,
• Relevant working experience of at least two (2) years
• Computer literate.
• Good command in English and Kiswahili (Written and Verbal)

Remunerations
Attractive salary within SOUWASA scale


General Condition
All applications should be in written form and have to be enclosed with the following documents:
• Curriculum Vitae.
• Photocopy of certificates of Form IV, VI, University degree,
• Academic Transcript and Birth Certificate.
• Full names and detailed address of three referees (Address should include Mobile Phone, email address and postal address).

Mode of Applications
All applications should be sent to the SOUWASA Registry Office by hand, registered postal office or EMS and be addressed to:

The Managing Director,
Songea Urban Water and Sanitation Authority,
P.O. Box 363,
SONGEA.

Application deadline:  2nd November 2017

NB: ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR INTERVIEW, AND THOSE WHO WILL NOT HEAR FROM US SHOULD CONSIDER THEMSELVES AS UN SUCCESSFUL.

Records Management II

Songea Urban Water Supply and Sanitation Authority (SOUWASA) is an Autonomous Government Agency operating under the Ministry of Water and Irrigation. It was established on 1st July, 1997 under Act NO.8 Of 1997 and later on strengthen by Act No. 12 Of 2009. SOUWASA is charged with the overall responsibility of operations, maintenance and management of Water Supply and Sanitation services within Songea Municipality.

Applications are invited from suitable, qualified, dynamic, experienced and performance driven Tanzanians Male and Female to fill in an excellent career opportunity of:

JOB POSITION: RECORDS MANAGEMENT II - 1 POST 

REPORTING TO: Human Resources Officer
TERMS OF SERVICE: Renewable Contract
WORK STATION: Songea Municipality

Essential Duties and Responsibilities
• Prepares file register.
• Receives letters from customers and records them in relevant register.
• Stamps all incoming mails.
• Forwards received letters to the Managing Director for preview.
• Distributes letters to relevant officers for action.
• Collects from and takes mail to the post office.
• Open mail collected from the post office.
• Keeps in safe custody files and documents,
• Maintains a record of file movement
• Ensures letters have all attached documents referred to.
• Affixes envelopes with proper postage stamps
• Takes daily note of files in various offices to up-date the file movement register
• Circulates flimsy file to concerned officers,
• Handling clients with courtesy.
• Keeping, maintaining and controlling visitors register and records and issuing a gate pass if necessary.
• Performs any other duties related to the above assigned by Human Resource and Administration Officer.

Minimum Qualifications Required, Competency and Experience
• Must be Tanzanian citizen
• Holder of National Form IV with a certificate in Records
• Management or equivalent qualification.
• Relevant working experience of at least two (2) years
• Computer literate.
• Good command in English and Kiswahili (Written and Verbal)

Remunerations
Attractive salary within SOUWASA scale


General Condition
All applications should be in written form and have to be enclosed with the following documents:
• Curriculum Vitae.
• Photocopy of certificates of Form IV, VI, University degree,
• Academic Transcript and Birth Certificate.
• Full names and detailed address of three referees (Address should include Mobile Phone, email address and postal address).

Mode of Applications
All applications should be sent to the SOUWASA Registry Office by hand, registered postal office or EMS and be addressed to:

The Managing Director,
Songea Urban Water and Sanitation Authority,
P.O. Box 363,
SONGEA.

Application deadline:  2nd November 2017

NB: ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR INTERVIEW, AND THOSE WHO WILL NOT HEAR FROM US SHOULD CONSIDER THEMSELVES AS UN SUCCESSFUL.

Records Management Officer

TIB Corporate Bank Limited (CBL) is a designated Commercial Bank subsidiary of TIB Development Bank limited. It was formed from the hived-off commercial banking activities of the restructured Tanzania Investment Bank Limited. The bank is fully fledged to operate as a Commercial bank, with powers to receive and accept deposits, make collections/invest, lend money and conduct any other related commercial banking services required for its primary corporate clientele and general public.

The bank hereby invites applications from suitable, qualified and skilled persons to fill the following available vacancies.


Job Vacancy: Records Management Officer

Job Purpose

1. The Job Holder will work in the Human Resources Department and report to the Manager, Human Resources.
2. He/she will be involved in all matters related to Records Management including implementation of the Records Management Policy, reviewing the reliability and integrity of records, maintenance of all records and providing support to functional units in managing their records effectively .

Key Responsibilities

• Advise management on appropriate records management system as well as creation, maintenance and use of electronic records.
• Maintain a comprehensive file classification scheme and indices for bank's records.
• Provide technical support in the review and maintenance of the records management system for proper management of records created through electronic media.
• Design and maintain rules and regulations which define access to the records center and retrieval of records.
• Ensure that departmental records management staffs are familiar with the procedures regarding the effective management of the records.
• Advise appropriate technologies for selected bank records and developing an appropriate management policy and procedures.
• Ensure that records retention and disposal schedules are regularly updated and complied.
• Verify the authenticity and origin of records material and appraising for retention.
• Ensure that proper storage facilities of records in all forms are put in place and control the security of all confidential mail.
• Maintain paper and electronic records of all transactions according to procedures.
• Provide direction and supervision of dispatch services in so far as the movement of mail, files and related documents are concerned.
• Perform any other related duties as may be assigned by the Supervisor from time to time.

Qualification, Knowledge and Experience

Essential

• Diploma in Degree in Records Management.
• Possession of a Degree will be an added advantage .
• At least 3ryears relevant experience in its related field
• A good knowledge of principles of Records Keeping.
• High level of integrity.
• Ability in handling multiple tasks in a busy office.
• Good communication and interpersonal skills.
• Must be a team player and very self-motivated
• Must be computer literate

Preferred

• Ability to maintain confidentiality of information.
• Ability to maintain both paper and electronic records effectively.
• Ability to process files 'classification scheme and indices.

REMUNERATION
TIB Corporate Bank Limited offers an attractive remuneration package, career development opportunities and an excellent working environment.


HOW TO APPLY:

Qualifying candidates should apply in writing to or lodge their applications at the address below, enclosing:

1.An application letter showing how they meet the post's requirements.
2.Comprehensive curriculum Vitae.
3.Copies of relevant certificates and awards.
4.Contact address including telephone number(s) and/or email address(s) if available.
5.Names and full addresses of three referees.

Closing date is 5th October, 2015.

MANAGING DIRECTOR,'
TlB Corporate Bank Limited,
Samora Tower - 7th Floor,
Samora Avenue/Bridge Street,
P.O. Box 9102,
Dar es Salaam.
Te'l: +255 222 922333

Details Source: Daily News, 23rd September 2015

Record Management Officer

Established in the year 1998, Reliance Insurance Company (T) Ltd is one of the leading non-life insurers in Tanzania having pan regional presence in Dar es Salaam, Arusha, Mwanza and Mbeya. The company offers full array of non-life Insurance Company Ltd. products like Fire, Engineering, Motor, Work-men compensation, Liability, Marine Hull and Aviation etc. Reliance Insurance Company Ltd. had been making a steady progress and has established itself as a reliable player with high reputation for prompt, efficient and effective customer service backed by a strong financial base in the Tanzania Insurance industry.

Want to make a career in insurance? Apply for the following available positions;

Position:  Record Management Officer

Reporting to director of operation the ideal candidate will be responsible for the following -

• Develops and implements an office records management program.
• Assign and record or stamp identification numbers or codes in order to index materials for filing.
• Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
• Find and retrieve information from files in response to requests from authorized users.
• Keep records of materials filed or removed, using logbooks or computers.
• Modify and improve filing systems, or implement new filing systems.
• Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
• Track files in order to ensure that the files are returned and sored accordingly.
• Any other duties as may be assigned.

Minimum required qualification and experience

• Advance diploma preferably in record management or Library.
• Experience of at list two years in record keeping from a reputable organization

Mode of Applications
All interested candidates should send a detailed written application attached with CV and relevant copies of certificate. Application close date will be 1st August 2015 and all application should be addressed to -

Chief Executive Officer
Reliance Insurance Company Ltd
P.O. Box 9826
Dar es Salaam

Email :hr@reliance.co.tz

Deadline for the application will be on 1st August 2015

Records Management Assistants - TRA

TRA would like to recruit dynamic experienced and qualified personnel to fill vacant positions in the Research & Policy, Human Resources & Administration and Board Secretariat & Legal Services Departments. Applications are therefore invited from suitably qualified Tanzanians for the following position:

Position: Records Management Assistants

Purpose of the Job
To assist in maintaining the registry in an orderly manner for efficient performance of the related work.


Major Activities of the Job

 i.       Register incoming and outgoing mail.

 ii.       Control movement of files.

 iii.      File the letters and other documents.

 iv.      Bring up the files to the respective staff for action.

 v.      Retrieve the files from the staff for filing of incoming mail.

 vi.      Take stock of the files kept by staff.

1. Open and close files.
2. Assist in supervision of out sourced catering services.
3. Accounts for the stamps used for postage of letters.
4. Perform any other duties assigned by supervisor.

Minimum Job Requirements

Qualification

Diploma in records Management or its equivalent from a recognized Institution/University.

Key Competences

i.        Teamwork

ii.        Customer Focus

iii.       Change Orientation

iv.       Performance and Accountability

v.       Integrity

vi.       Computer Literate.


REMUNERATION

An attractive remuneration package will be offered to the successful candidates.

DEAD LINE

The application should be submitted online by 25th June 2015. Applicants who will not be contacted should regard themselves unsuccessful.


Click here to Apply - Records Management Assistants - TRA

Records Management Assistant (2 Posts)

Muhimbili Orthopaedic Institute (MOI) invites applications from suitably qualified and interested Tanzanians to work in the following advertised posts:

Position: Records Management Assistant (2 Posts)

Entry Qualifications :
Applicant must be a Holder of an Ordinary/Advance Secondary School Education with certificate in records management from a recognised institution.

Main Duties and Responsibilities
· Assisting in tracing for records documents and files once required.
· Participating in receiving and registering all documents brought in the registry.
· Participating in arranging documents and files in ranking or cabinets in the registry.
· Assisting filing documents in the appropriate files.
· Receive record and distribute incoming and internally created mails.
· Record and arrange for the efficient and timely dispatch of all correspondences
· Performing any other duties related to his/her work as assigned by his/her superior.

Remuneration
· Attractive remuneration package in accordance with the Institute’s salary scale – PGSS 5


All applications must be sent through post office and must be addressed to:

TheExecutive Director,
Muhimbili Orthopaedic Institute (MOI),
P.O. Box 65474,
DAR ES SALAAM.

All Application letters must be include curriculum vitae (CVs), copy of all academic certificates, birth certificate, email address or day time contact telephone number, together with names and contacts of two referees should be addressed to reach the afore - mentioned above not later than the 30th April 2015.

Applicants working with other Public Institutions must channel their applications through their respective employers.

Records Management Assistant

The Institute of Social Work (ISW) is a government higher learning institution established by the National Social Welfare Training Institute Act, No. 26 of 1973 as amended by written Laws (Miscellaneous Amendment) Act No.25 of 2002. The Institute invites applications from suitably qualified candidates to fill the following vacant job posts.

Position: Records Management Assistant

DUTIES AND RESPONSIBILITIES
·         Receiving in coming correspondences and files.
·         Classification and boxing of documents for office uses.
·         Classification and reconciliation of records to suit needs of users.
·         Monitoring the movement of received documents.
·         Classification and interpretation of received documents for office uses.
·         Sorting out going correspondence in accordance 'with instructions and dispatch
·         Dispatching outgoing mails (e.g. to post office) in time.
·         Assembling flimsy copies and files for monthly circulation.
·         Performing any other duty as assigned.

QUALIFICATION AND EXPERIENCE
Diploma in record management provided by Tanzania Public Service College or any other recognized Institution with computer knowledge and working experience of not less than three years

REMUNERATION
Attractive remuneration package in accordance with the salary scale of the 'Institute


HOW TO APLLY:
Interested candidates should apply enclosing certified copies of academic transcript and certificates, birth certificate, one current passport size photograph and an up-to-date detailed Curriculum Vitae (CV) with at least two referees. Certificates from foreign universities should be verified by the Tanzania Commission for Universities (TCU).

Only shortlisted applicants will be contacted and called for interview on date to be decided later.

NOTE: Applicants who are currently employed in the Public Service must route their application through their respective employers.


DEADLINE: The deadline for submission of applications is 26th January 2015.

Applications should be addressed to:
Rector,
Institute of Social Work (lSW)
P.O BOX 3375,
DAR-ES-SALAAM.

Senior Records Management Officer - 1 Post

On behalf of the Business Registrations and Licensing Agency (BRELA) the Public Service Recruitment Secretariat invites qualified Tanzanians to the vacant posts in the above public institution.


Position: Senior Records Management Officer - 1 Post

JOB SUMMARY
Responsible for leading, controlling and managing the Agency’s records; manage
and archiving of records including electronic records, paper records, web content,
and information stored on the databases.

REPORT TO
Chief Executive Officer

DUTIES AND RESPONSIBILITIES
· Advises Management on adequacy of documentation and creation and
management of agency records, keeping management informed on current
and projected operational requirements, issues, legislative, and regulatory
matters.
· To facilitate communications in matters relating to records/information assets
and the management of risks to those assets.
· Works closely and proactively with all registries within the Agency to ensure
that records/information assets are managed to ensure Agency accountability,
protect the interests of the public, and mitigate records-related litigation risks.
· Leads the transformation of agency records management processes to
address the challenges posed by electronic records.
· Participates in Agency capital planning process for all major information
systems to ensure that records management functionality appropriate to the
records/information assets they support is included in system design.
· To advise program Officer and IT members on metadata requirements
necessary to achieve this functionality.
· Works with the all heads of Division to build records management functionality
into the Agency enterprise architecture and to ensure all Agency information
systems incorporate records management functionality appropriate to the
records/information assets they support.
· Formulates and oversees the implementation of Agency policy and guidance
for record-keeping in accordance with the Agency strategic plan.
· Plans, organizes, directs, reviews, coordinates, and establishes controls for all
Agency records activities.
· To ensure that Agency personnel are knowledgeable and kept current about
records management principles and requirements, and that they receive
records management training appropriate to their needs.
· To direct all staff of records management professionals responsible for the
implementation of the records management program.
· To perform any other related activities assigned by Superiors.

QUALIFICATION AND EXPERIENCE
Bachelor Degree in Records Management or Advanced Diploma in related field.
At least six years’ experience progressively responsible in Records management.
Should be computer literate and must have attended computer course in Windows,
Microsoft Office, Internet, E-Mail and Publisher.

KNOWLEDGE, SKILLS AND ABILITIES
· Good knowledge of how storage systems work you’ll almost certainly need to
have good computer skills and experience of records management system,
perhaps learnt at a basic level and working your way up
· Professional recruitment, coaching and performance skills.
· Ability to maintain confidentiality with a higher level of professionalism.
· Well organized, self-guided and motivated to professionalism.
· Strong verbal and written communication skills


NB: GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania and not above 45 years old, however,
should also observe the age limit for each position where indicated.
ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable
contact postal address, e-mail address and telephone numbers.
iii. Applicants should apply on the strength of the information given in this
advertisement.
iv. The title of the position and institution applied for should be written in the
subject of the application letter and marked on the envelope; short of which
will make the application invalid.
v. Applicants must attach their detailed relevant certified copies of Academic
certificates:
- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
- Form IV and Form VI National Examination Certificates.
- Computer Certificate
- Professional certificates from respective boards
- One recent passport size picture and birth certificate.
vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
vii. Testimonials, Partial transcripts and results slips will not be accepted.
viii. Presentation of forged academic certificates and other information in the CV
will necessitate to legal action
ix. Applicants for senior positions currently employed in the public service should route
their application letters through their respective employers.
x. Applicants for entry levels currently employed in the Public Service should
not apply, they have to adhere to Government Circular Na. CAC.
45/257/01/D/140 dated 30th November 2010.
xi. Applicants who have/were retired from the Public Service for whatever reason
should not apply.
xii. Applicants should indicate three reputable referees with their reliable contacts.
xiii. Certificates from foreign Universities should be verified by Tanzania
Commission for Universities (TCU)
xiv. Dead line for application is 30th January, 2015 at 3:30 p.m.
xv. Applicants with special needs/case (disability) are supposed to indicate
xvi. Women are highly encouraged to apply
xvii. Only short listed candidates will be informed on a date for interview
xviii. Application letters should be written in Swahili or English
xix. Application Letters Should Be Posted To The Following Address. Hand Delivery Is Not Acceptable:

Secretary
Public Service Recruitment Secretariat,
P. O. Box 63100
Dar es Salaam.

Records Management Assistant I - 2 Posts

Tanzania Food and Nutrition Centre (TFNC) is a Government Institution under the Ministry of Health and Social Welfare. The Centre is responsible for spreading nutrition activities in the country with the objectives of controlling and reducing all forms of malnutrition.

Position: Records Management Assistant I - 2 Positions

Qualifications:
Holder of Form IV or VI certificate who has passed Qualifying Records Management Examination or its Equivalent with at least six years working

How to Apply:

Managing Director
Tanzania Food and Nutrition Centre
Box 977,
Dar es Salaam

Details: Daily News, January  5, 2015
Deadline: January  26,  2015

Assistant Records Management Officer III - 2 Posts

The Bank of Tanzania, an equal opportunity employer and Tanzania’s central bank, is looking for suitably qualified young Tanzanian citizens of high personal integrity to fill the following vacant positions at the Head Office and at its Branches in Mwanza, Mbeya, Zanzibar and Dodoma.

Position: Assistant Records Management Officer III (Human Resource) - 2 Posts

Reports to: Head of Division
Contract type: Contract for unspecified period of time
Location: Head Office, Dar es Salaam

Job Purpose:
To oversee activities relating to mail receipt and delivery systems in the mail room in order to facilitate decision making and achievement of strategic objectives of the Bank.
a) Overseeing staff and procedures to ensure all incoming/outgoing mail, parcels and internal mail are delivered in the required time frames;
b) Ensuring that all expedited mail are promptly delivered within set guidelines;
c) Co-ordinating and overseeing processing of mail and parcels – receiving, sorting, opening, scanning and distributing incoming mail/parcels and processing outgoing mail/parcels;
d) Receiving and, where appropriate, signing for all mail and parcel deliveries to the Bank, including logging all courier and special deliveries received;
f) Ensuring items are signed for on final receipt as appropriate;
g) Developing and implementing relevant procedures to facilitate easy receipt and delivery of mails;
h) Contributing to the development and implementation of operational strategies associated with document and records management;
i) Ensuring all urgent items are treated as such and managing exceptional deliveries as instructed;
j) Performing other related duties as may be assigned by the supervisor.

Education/Professional Qualifications Required:
a) Ordinary Diploma in Records and Archives Management from an accredited institution;
b) Sound knowledge of records management, including the national legislationsrelevant to records management;
c) Proficiency in computer applications;
d) Self-motivated and able to prioritise and manage workloads to meet deadlines;
e) Strong interpersonal skills;
f) Ability to deal with sensitive issues and maintain high level of confidentiality at all times;
g) Ability to work independently and under pressure.

HOW TO APPLY:
Interested applicants must submit the following for consideration of the applications:
a) Application letter and Curriculum Vitae (CV);
b) Certified copies of academic certificates, birth certificate and other relevant certificates;
c) Names and addresses of two reputable referees;
d) Applicant’s reliable contact address, email address and telephone numbers;
e) Applicants with academic certificates from foreign schools/ universities must submit proof of accreditation of issuing institutions;
f) Applicants who qualify for more than one post should choose and apply for one post only. Applicants who shall apply for more than one post will not be short listed.
g) Overqualified applicants will not be considered.

Application should be addressed to:

Deputy Governor (AIC),
Bank of Tanzania,
2 Mirambo Street,
11884 DAR ES SALAAM12

CLOSING DATE: 
Applications should reach the Deputy Governor’s Office on or before 16.00 pm on 18th November, 2014.

Only short-listed applicants will be contacted.

Records Management Assistant I - (1 Post)

Tanzania Cotton Board is a regulatory body established under the Cotton Industry Act No.2 l! of 2001 whose functions are provision of regulatory, development and promotion services W to the cotton industry in Tanzania. The Board is looking for qualified, young anq dynamic Tanzanians to fill in the following vacant position - Records Management Assistant I - (1 Post)

Duty station: Dar es Salaam

Duties and Responsibilities

• To prepare file Index and other facilities in order to simplify the availability of documents;
• To analyse and classify records in specified categories; 
• To monitor correspondences;
• To maintain an updated diary and records for files movements; 
• To receive in-coming mails and record in relevant register.

Qualifications and Experience Required

• Holder of Secondary Education certificate plus certificate in records management from any recognized (oliege/lnstitution.
• At least three years work experience in related fields.
• The candidate must have good communication skills, self-motivated individual and must be computer literate.

Mode of Application
Application accompanied with detailed curriculum vitae, copies of relevant certificates and contacts of three (3) referees should be submitted to the:-

The Director General Tanzania Cotton
P.O.Box 9161
Dar es Salaam

NB: Only shortlisted candidates will be notified on the date of an interview.

Deadline: 14th October,2014
Source: Daily news, 30th September 2014

Records Management Assistant II - 3 Posts

Muhimbili University of Health and Allied Sciences is inviting applications from suitably qualified Tanzanians to be considered for employment to fill the following vacant posts:-


Records Management Assistant II - 3 Posts

Required Qualification
Form IV with at least two credit passes in English and Kiswahili OR form VI with two principal passes in Arts subjects and must have a credit in English at “O” level or has obtained a Diploma in Record Management or equivalent qualification from recognized Institution.

Duties and Responsibilities
(i) Receives correspondence and files sent by dispatch book.
(ii) Receives and distribute official publications according to standing Instructions.
(iii) Sorts outgoing correspondence in accordance with instructions or established means of dispatch and checks date and signature.
(iv) Records all outgoing registered correspondence and telegrams.
(v) Maintains a register of files sent out to or received from Schools or departments.
(vi) Dispatches mail going straight to Schools/departments, mail clearing center and Post office in time according to instructions, classification and current dispatch timetables of mail clearing center and Post Office.
(vii) Assembles flimsy copies and files them for circulation to listed Officers.
(viii) Re-addresses mail and answers questions on dispatch, postage and postal procedures and regulations.
(ix) Performs any other duties as may be assigned by one’s reporting Officer.

Salary Scale PGSS PGSS 6-7 10



General Conditions:

(i) Applicants must attach an up to date current Curriculum Vitae (CV) having reliable contact postal address, email address and telephone numbers.
(ii) Applicants should apply on the strengths of the information given in this advertisement.
(iii) The title of the position applied for should be written in the subject of the application letter and marked on the envelope.
(iv) Applicants must attach their detailed relevant certified copies of Academic certificates/transcripts as follows:
(a) PhD, MMed/Dent Certificate as the case may be.
(b) Postgraduate Degree/First Degree/Advanced Diploma, Diploma/Certificates as the case may be.
(c) Post graduate Degree/ First Degree/ Advanced Diploma/ Diploma/ transcripts as the case may be.
(d) Form IV and Form VI National Examination Certificates- All applicants.
(e) Computer Certificates where applicable.
(f) Professional Certificates from respective boards where applicable.
(g) One recent passport size picture and copy of birth certificate.
(v) Form IV and Form VI result slips are strictly not accepted. Presentation of forged academic certificates and other information in the CV will necessitate to legal action.
(vi) Applicants currently employed in the public service should route their application letters through their respective employers.
(vii) Applicants should indicate three reputable referees with their reliable contacts.
(viii) Certificates from foreign Universities should be verified by Tanzania Commission for Universities (TCU) or National Acreditation Council for Technical Education (NACTE) for foreign non degree certificates
(ix) Women are highly encouraged to apply.
(x) Only shortlisted candidates will be informed the date for interview.
(xi) APPLICATION LETTERS SHOULD BE POSTED / HAND DELIVERED TO THE FOLLOWING ADDRESS on or before 4.00 p.m on 8th July, 2014 (i.e. Deadline for receiving applications)

The Deputy Vice Chancellor, Planning, Finance and Administration,
Muhimbili University of Health and Allied Sciences – Muhas,
P.O. Box 65001,
Dar Es Salaam. 

Records Management Assistant I - 1 Post

On behalf of The Social Security Regulatory Authority (SSRA), Public Service Recruitment Secretariat invites qualified Tanzanians to fill the following vacant positions;

RECORDS MANAGEMENT ASSISTANT I - (1 POST) 

REPORTS TO: THE HUMAN RESURCES AND ADMINISTRATION OFFICER

DUTIES AND RESPONSIBILITIES
• Monitor file movements;
• Prepare file index and other facilities in order to simplify the availability of documents;
• Analyze and classify records in specified categories;
• Monitor correspondences;
• Maintain an updated diary and records for files movements;
• Receive in-coming mail and records it in relevant registers;
• Perform any other duties as may be assigned by the superior.

QUALIFICATION AND EXPERIENCE
• Secondary Education certificate plus ordinary Diploma in Records Management or any other recognized College/Institution.
• At least three (3) years working experience in the relevant field.

REMUNERATION
• Attractive remuneration package in accordance with the Institution’s Salary Scale.

NB: GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.
ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact, postal address, e-mail and telephone numbers.
iii. Applicants should apply on the strength of the information given in this advertisement.
iv. The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.
v. Applicants must attach their detailed relevant certified copies of academic certificates:
- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
- Form IV and Form VI National Examination Certificates.
- Computer Certificate
- Professional certificates from respective boards
- One recent passport size picture and birth certificate.
vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
vii. Testimonials, Partial transcripts and results slips will not be accepted.
viii. Presentation of forged academic certificates and other information in the CV will necessitate to legal action
ix. Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.
x. Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30th November, 2010.
xi. Applicants who have/were retired from the Public Service for whatever reason should not apply.
xii. Applicants should indicate three reputable referees with their reliable contacts.
xiii. Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)
xiv. Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)
xv. Deadline for application is 23th May, 2014 at 3:30 p.m
xvi. Applicants with special needs/case (disability) are supposed to indicate
xvii. Women are highly encouraged to apply
xviii. Only short listed candidates will be informed on a date for interview
xix. Application letters should be written in Swahili or English

APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary
Public Service Recruitment Secretariat,
P. O. Box 63100
DAR ES SALAAM