Senior Records Management Officer - 1 Post

On behalf of the Business Registrations and Licensing Agency (BRELA) the Public Service Recruitment Secretariat invites qualified Tanzanians to the vacant posts in the above public institution.


Position: Senior Records Management Officer - 1 Post

JOB SUMMARY
Responsible for leading, controlling and managing the Agency’s records; manage
and archiving of records including electronic records, paper records, web content,
and information stored on the databases.

REPORT TO
Chief Executive Officer

DUTIES AND RESPONSIBILITIES
· Advises Management on adequacy of documentation and creation and
management of agency records, keeping management informed on current
and projected operational requirements, issues, legislative, and regulatory
matters.
· To facilitate communications in matters relating to records/information assets
and the management of risks to those assets.
· Works closely and proactively with all registries within the Agency to ensure
that records/information assets are managed to ensure Agency accountability,
protect the interests of the public, and mitigate records-related litigation risks.
· Leads the transformation of agency records management processes to
address the challenges posed by electronic records.
· Participates in Agency capital planning process for all major information
systems to ensure that records management functionality appropriate to the
records/information assets they support is included in system design.
· To advise program Officer and IT members on metadata requirements
necessary to achieve this functionality.
· Works with the all heads of Division to build records management functionality
into the Agency enterprise architecture and to ensure all Agency information
systems incorporate records management functionality appropriate to the
records/information assets they support.
· Formulates and oversees the implementation of Agency policy and guidance
for record-keeping in accordance with the Agency strategic plan.
· Plans, organizes, directs, reviews, coordinates, and establishes controls for all
Agency records activities.
· To ensure that Agency personnel are knowledgeable and kept current about
records management principles and requirements, and that they receive
records management training appropriate to their needs.
· To direct all staff of records management professionals responsible for the
implementation of the records management program.
· To perform any other related activities assigned by Superiors.

QUALIFICATION AND EXPERIENCE
Bachelor Degree in Records Management or Advanced Diploma in related field.
At least six years’ experience progressively responsible in Records management.
Should be computer literate and must have attended computer course in Windows,
Microsoft Office, Internet, E-Mail and Publisher.

KNOWLEDGE, SKILLS AND ABILITIES
· Good knowledge of how storage systems work you’ll almost certainly need to
have good computer skills and experience of records management system,
perhaps learnt at a basic level and working your way up
· Professional recruitment, coaching and performance skills.
· Ability to maintain confidentiality with a higher level of professionalism.
· Well organized, self-guided and motivated to professionalism.
· Strong verbal and written communication skills


NB: GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania and not above 45 years old, however,
should also observe the age limit for each position where indicated.
ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable
contact postal address, e-mail address and telephone numbers.
iii. Applicants should apply on the strength of the information given in this
advertisement.
iv. The title of the position and institution applied for should be written in the
subject of the application letter and marked on the envelope; short of which
will make the application invalid.
v. Applicants must attach their detailed relevant certified copies of Academic
certificates:
- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
- Form IV and Form VI National Examination Certificates.
- Computer Certificate
- Professional certificates from respective boards
- One recent passport size picture and birth certificate.
vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
vii. Testimonials, Partial transcripts and results slips will not be accepted.
viii. Presentation of forged academic certificates and other information in the CV
will necessitate to legal action
ix. Applicants for senior positions currently employed in the public service should route
their application letters through their respective employers.
x. Applicants for entry levels currently employed in the Public Service should
not apply, they have to adhere to Government Circular Na. CAC.
45/257/01/D/140 dated 30th November 2010.
xi. Applicants who have/were retired from the Public Service for whatever reason
should not apply.
xii. Applicants should indicate three reputable referees with their reliable contacts.
xiii. Certificates from foreign Universities should be verified by Tanzania
Commission for Universities (TCU)
xiv. Dead line for application is 30th January, 2015 at 3:30 p.m.
xv. Applicants with special needs/case (disability) are supposed to indicate
xvi. Women are highly encouraged to apply
xvii. Only short listed candidates will be informed on a date for interview
xviii. Application letters should be written in Swahili or English
xix. Application Letters Should Be Posted To The Following Address. Hand Delivery Is Not Acceptable:

Secretary
Public Service Recruitment Secretariat,
P. O. Box 63100
Dar es Salaam.