Personal Secretary I - 5 Posts

On behalf of the Tanzania Meteorological Agency (TMA) the Public Service Recruitment Secretariat invites qualified Tanzanians to the vacant posts in the above public institution.

Position: Personal Secretary I  - 5 Posts

DUTIES AND RESPONSIBILITIES
· Types documents and undertakes normal secretarial duties;
· Handles internal and external incoming mail marked for the personal attention
of the boss, files and distributes them ensuring proper maintenance and
confidentiality;
· Answers routine correspondence, such as acknowledgements, on his/her own
initiative without supervision;
· Follows-up outstanding correspondence and or replies;
· Keeps record of files for action by the boss;
· Organizes and facilitates meetings of the boss to promote a favourable working
environment;
· Responds to routine questions on the telephone, takes messages and forwards
the messages to appropriate intended recipients;
· Manages the office arrangement and cleanliness to ensure a favourable
working environment;
· Maintains appointments and priorities of calls and visits to the boss;
· Receives office visitors and directs them to the relevant offices;
· Makes travel arrangements for the boss;
· Make the necessary facility preparations for departmental meetings; and
· Performs any other duties as may be assigned by immediate Supervisor.

QUALIFICATION
Holder of National Form IV/VI with secretarial certificate from a recognized
institution with a work experience of at least three years. Must have passed
stage three with 80 w.p.m and have Computer skill in Word Processing
Spreadsheet shorthand speed of 80wpm is compulsory.


NB: GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania and not above 45 years old, however,
should also observe the age limit for each position where indicated.
ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable
contact postal address, e-mail address and telephone numbers.
iii. Applicants should apply on the strength of the information given in this
advertisement.
iv. The title of the position and institution applied for should be written in the
subject of the application letter and marked on the envelope; short of which
will make the application invalid.
v. Applicants must attach their detailed relevant certified copies of Academic
certificates:
- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
- Form IV and Form VI National Examination Certificates.
- Computer Certificate
- Professional certificates from respective boards
- One recent passport size picture and birth certificate.
vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
vii. Testimonials, Partial transcripts and results slips will not be accepted.
viii. Presentation of forged academic certificates and other information in the CV
will necessitate to legal action
ix. Applicants for senior positions currently employed in the public service should route
their application letters through their respective employers.
x. Applicants for entry levels currently employed in the Public Service should
not apply, they have to adhere to Government Circular Na. CAC.
45/257/01/D/140 dated 30th November 2010.
xi. Applicants who have/were retired from the Public Service for whatever reason
should not apply.
xii. Applicants should indicate three reputable referees with their reliable contacts.
xiii. Certificates from foreign Universities should be verified by Tanzania
Commission for Universities (TCU)
xiv. Dead line for application is 30th January, 2015 at 3:30 p.m.
xv. Applicants with special needs/case (disability) are supposed to indicate
xvi. Women are highly encouraged to apply
xvii. Only short listed candidates will be informed on a date for interview
xviii. Application letters should be written in Swahili or English
xix. Application Letters Should Be Posted To The Following Address. Hand Delivery Is Not Acceptable:

Secretary
Public Service Recruitment Secretariat,
P. O. Box 63100
Dar es Salaam.