Records Management II

Songea Urban Water Supply and Sanitation Authority (SOUWASA) is an Autonomous Government Agency operating under the Ministry of Water and Irrigation. It was established on 1st July, 1997 under Act NO.8 Of 1997 and later on strengthen by Act No. 12 Of 2009. SOUWASA is charged with the overall responsibility of operations, maintenance and management of Water Supply and Sanitation services within Songea Municipality.

Applications are invited from suitable, qualified, dynamic, experienced and performance driven Tanzanians Male and Female to fill in an excellent career opportunity of:

JOB POSITION: RECORDS MANAGEMENT II - 1 POST 

REPORTING TO: Human Resources Officer
TERMS OF SERVICE: Renewable Contract
WORK STATION: Songea Municipality

Essential Duties and Responsibilities
• Prepares file register.
• Receives letters from customers and records them in relevant register.
• Stamps all incoming mails.
• Forwards received letters to the Managing Director for preview.
• Distributes letters to relevant officers for action.
• Collects from and takes mail to the post office.
• Open mail collected from the post office.
• Keeps in safe custody files and documents,
• Maintains a record of file movement
• Ensures letters have all attached documents referred to.
• Affixes envelopes with proper postage stamps
• Takes daily note of files in various offices to up-date the file movement register
• Circulates flimsy file to concerned officers,
• Handling clients with courtesy.
• Keeping, maintaining and controlling visitors register and records and issuing a gate pass if necessary.
• Performs any other duties related to the above assigned by Human Resource and Administration Officer.

Minimum Qualifications Required, Competency and Experience
• Must be Tanzanian citizen
• Holder of National Form IV with a certificate in Records
• Management or equivalent qualification.
• Relevant working experience of at least two (2) years
• Computer literate.
• Good command in English and Kiswahili (Written and Verbal)

Remunerations
Attractive salary within SOUWASA scale


General Condition
All applications should be in written form and have to be enclosed with the following documents:
• Curriculum Vitae.
• Photocopy of certificates of Form IV, VI, University degree,
• Academic Transcript and Birth Certificate.
• Full names and detailed address of three referees (Address should include Mobile Phone, email address and postal address).

Mode of Applications
All applications should be sent to the SOUWASA Registry Office by hand, registered postal office or EMS and be addressed to:

The Managing Director,
Songea Urban Water and Sanitation Authority,
P.O. Box 363,
SONGEA.

Application deadline:  2nd November 2017

NB: ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR INTERVIEW, AND THOSE WHO WILL NOT HEAR FROM US SHOULD CONSIDER THEMSELVES AS UN SUCCESSFUL.