Personal Secretary

Songea Urban Water Supply and Sanitation Authority (SOUWASA) is an Autonomous Government Agency operating under the Ministry of Water and Irrigation. It was established on 1st July, 1997 under Act NO.8 Of 1997 and later on strengthen by Act No. 12 Of 2009. SOUWASA is charged with the overall responsibility of operations, maintenance and management of Water Supply and Sanitation services within Songea Municipality.

Applications are invited from suitable, qualified, dynamic, experienced and performance driven Tanzanians Male and Female to fill in an excellent career opportunity of:

JOB POSITION: PERSONAL SECRETARY - 1 POST

REPORTING TO: Human Resources Officer
TERMS OF SERVICE: Renewable Contract
WORK STATION: Songea Municipality

Essential Duties and Responsibilities
• Secretary to the Managing Director and responsible for performing all secretarial duties including word processing, taking dictations and notes, up-keep of diaiy and appointments.
• Ensuring proper office housekeeping of the Managing Director's office.
• Handling all matters that require the highest degree of secrecy.
• Discharging routine matters like drafting of replies to letter as directed by the Managing Director and make decisions on routine matters that need not be referred to the Managing Director,
• Supervising and directing personal secretaries under his/her control.
• Maintaining a diary of appointments for the Managing Director and advising/reminding him about these appointments.
• Taking dictations transcribe by word processing and present an accurate and free from error work of signature.
• Receiving and answering fax/telex/telephone calls/ intercoms, giving information to callers and Circulating information to appropriate officers.
• Filing minutes, correspondence and other documents and maintaining files in secure custody places using laid down office procedures.
• Drafting simple letters and other correspondence of a routine nature, accepting or rejecting invitations, acknowledgements, etc.
• Relaying verbal messages and instructions from the Managing Director to his subordinates.
• Handling delicate matters requiring secrecy.
• Performing any other duties as may be assigned by the Managing Director.

Minimum Qualifications Required, Competency and Experience
• Must be a Female Tanzanian citizen.
• Relevant working experience of at least two (2) years in any reputable organization.
• Computer literate
• Holder of form IVNI with a diploma in secretarial studies from the recognized training institution.
• Good command in English and Kiswahili (Written and Verbal).

Remunerations
Attractive salary within SOUWASA scale


General Condition
All applications should be in written form and have to be enclosed with the following documents:
• Curriculum Vitae.
• Photocopy of certificates of Form IV, VI, University degree,
• Academic Transcript and Birth Certificate.
• Full names and detailed address of three referees (Address should include Mobile Phone, email address and postal address).

Mode of Applications
All applications should be sent to the SOUWASA Registry Office by hand, registered postal office or EMS and be addressed to:

The Managing Director,
Songea Urban Water and Sanitation Authority,
P.O. Box 363,
SONGEA.

Application deadline:  2nd November 2017

NB: ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR INTERVIEW, AND THOSE WHO WILL NOT HEAR FROM US SHOULD CONSIDER THEMSELVES AS UN SUCCESSFUL.

Secretary Cum Office Administrator

A secretary cum office administrator is required to work in a printing and stationery shop in Masaki.

Position requirements:
- Fluent in English
- O-level / A-Level graduate
- Excellent computer skills
- Certificate in secretarial course from recognized college
- Familiar with Adobe Photoshop and Adobe illustrator program
- Working experience of one year in a stationery office/ shops

Please email your certificates and CV to mcpstanzania@gmail.com.

Secretary - 1 Post

Consolidated Investments (T) Ltd, (CITL) is a limited liability company with its headquarters based in Dar es salaam, Tanzania. The company is looking for qualified and self motivated individual to fill the position of Secretary. Particulars related to the positions are as follows:

·    Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
·    Sorts, opens, and distributes incoming mail to staff
·    Maintains confidentiality of documents and information received. Keeps informed of office details and advises management of problems.
·    Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
·    Maintains customer confidence and protects operations by keeping information confidential.
·    Prepares reports by collecting information.
·    Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
·    Keeps equipment operational by following manufacturer instructions and established procedures.
·    Develop physical and Electronic filing and retrieval systems.
·    Maintains technical knowledge by attending educational workshops; reading secretarial publications.
·    Contributes to team effort by accomplishing related results as needed.

Skills and Qualifications:
·    At least an Ordinary Diploma in Secretarial studies from a recognized institution.
·    At least three years of relevant work experience.

Competencies
·    Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Professionalism, Confidentiality, Typing Skills, Verbal Communication (English and Swahili); Excellent interpersonal Skills
·    Knowledge of using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access
·    Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, Sensitivity to confidential matters will be required.
 

To Apply
Send your CV, name and address of two referees, copies of relevant certificates &
testimonials, and a cover letter explaining why you are suitable for the mentioned post to
citl@citlgroup.com with the Subject line: Secretary,  Dar es Salaam.

Closing date for the application is 15th November 2015. 

Only shortlisted candidates will be
contacted.

Secretarial

Position: Secretarial

Duties & Responsibilities

• Ability to accurately maintain computerized and manual filing/documentation systems
• Articulate with excellent communication and interpersonal skills
• Trustworthy and able to work in highly confidential environments
• Filing, archiving, photocopying, scanning and faxing documents
• Preparing correspondence and documents from digital dictation
• Having a fast and accurate typing speed
• Self-motivated and good motivator

Please Send you CV to karimi@techno-associates.co.tz

Personal Secretary 1 (1 Post)

Tanzania Cotton Board is a regulatory body established under the Cotton Industry Act No.2 l! of 2001 whose functions are provision of regulatory, development and promotion services W to the cotton industry in Tanzania. The Board is looking for qualified, young anq dynamic Tanzanians to fill in the following vacant position - Personal Secretary 1(1 Post) 

Duty station: Mwanza

Duties and Responsibilities 

• To-draft and type letters;
• To receive, screen and direct telephone calls and relay messages; To welcome and attend visitors;
• To organize and maintain diary of appointments; To deal with correspondences:
• To arrange for meetings and taking minutes; To produce official documents when required; To organize and store official documents;
• To arrange travel and accommodation.

Qualifications and Experience Required

• Holder of form four Certificate with certificate of secretarial services from Public Services College with pass of 1 00 w.p.m. short hand in either Kiswahili or English. 
• Certificate in computer programs ego Windows, Microsoft Office Internet, E-mail and Publisher
• At least three years work experience in related fields.

The candidate must have good communication skills, fluent in English and Kiswahili, and self-motivated individual.

Mode of Application

Application accompanied with detailed curriculum vitae, copies of relevant certificates and contacts of three (3) referees should be submitted to the:-

The Director General Tanzania Cotton
P.O.Box 9161
Dar es Salaam

NB: Only shortlisted candidates will be notified on the date of an interview.

Deadline: 14th October,2014
Source: Daily news, 30th September 2014

Personal Secretary at Simba Sports Club

Simba Sports Club needs a Personal Secretary Are you up for the challenge?

Duties:
Reporting to the General Secretary, Personal Secretary will be responsible for managing and coordinating front office matters.

• Maintaining office systems, including data management and filing;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf
of the management;
• Taking dictation and minutes;
• Producing documents, briefing papers, reports and presentations;
• Organising and attending meetings and ensuring the management is well
prepared for meetings;
• Liaising with clients, suppliers and other staff.

Key qualifications and experience:
· A minimum of Diploma in Secretarial course from a recognized institution
· Demonstrate capacity in communication and stakeholder’s management
· Proficient in computers and Micro office suite
· A minimum of two years relevant working of experience
· Strong English and Kiswahili communication skills (Oral, written and presentational).
Knowledge of other International languages shall be an added advantage.


All Applications to be addressed to:

The President, 
Simba Sports Club. 
Msimbazi/Mchikichi Street,
P.O. Box 15318 
Dar es Salaam Tanzania

• Email: info@simbasportsclub.co.tz  and simbasports1936@gmail.com

DEADLINE: 3rd August 2014

SIMBA SPORTS CLUB IS AN EQUAL OPPORTUNITY EMPLOYER. ONLY SHORT LISTED CANDIDATES (WHO MEET REQUIREMENT) WILL BE CONTACTED AND INVITED FOR AN INTERVIEW.

Personal Secretary Grade II - 2 Posts

On behalf of The Small Industries Development Organization  (SIDO), Public Service Recruitment Secretariat invites qualified Tanzanians to fill the following vacant posts

Personal Secretary Grade II - 2 Posts

Duties and Responsibilities 
· Maintains a diary of appointments for executive advises and reminds him of appointments.
· Takes dictation and transcribes.
· Type all kinds of correspondence, minutes, reports etc.
· Handle confidential files
· Attends visitors with courtesy, ascertain their business and relays information to the officer.
· Perform any other duties as may be assigned by Superior.

Qualification and Experience 
· Certificate of Secondary Education (CSEE) with Two (2) years Secretarial course stage III from recognized Institutions.
· Applicants should be between 25-40 years old.

Remuneration 
· Attractive remuneration package in accordance with the Institution’s Salary Scale SDOSS 1, or higher depending on qualifications and experience.


NB: GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.
ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact, postal address, e-mail and telephone numbers.
iii. Applicants should apply on the strength of the information given in this advertisement.
iv. The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.
v. Applicants must attach their detailed relevant certified copies of academic certificates:
- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
- Form IV and Form VI National Examination Certificates.
- Computer Certificate
- Professional certificates from respective boards
- One recent passport size picture and birth certificate.
vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
vii. Testimonials, Partial transcripts and results slips will not be accepted.
viii. Presentation of forged academic certificates and other information in the CV will necessitate to legal action
ix. Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.
x. Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30th November, 2010.
xi. Applicants who have/were retired from the Public Service for whatever reason should not apply.
xii. Applicants should indicate three reputable referees with their reliable contacts.
xiii. Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)
xiv. Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)
xv. Deadline for application is 30th April, 2014 at 3:30 p.m.
xvi. Applicants with special needs/case (disability) are supposed to indicate
xvii. Women are highly encouraged to apply
xviii. Only short listed candidates will be informed on a date for interview
xix. Application letters should be written in Swahili or English

APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary
Public Service Recruitment Secretariat,
P. O. Box 63100
DAR ES SALAAM.

Office Management Secretary III – 1 Post

On behalf of the Centre for Agricultural Mechanization and Rural Technology (CAMARTEC), Public Service Recruitment Secretariat invites qualified Tanzanians to fill the following vacant posts


Office Management Secretary III – 1 Post. 

DUTIES AND RESPONSIBILITIES

• · Type open and confidential reports, letters and memorandums. 
• · Receive and direct visitors. 
• · Answer enquires.  
• · Maintain records of facsimile, telephone calls and mails. 
• · Make and keep appointments. 
• · Type letters, minutes, notices, bulletins, circulars, certificates, charts and stencils 
• · Print and bind reports, letters and any other printable materials 
• · Supervise office assistants. 
• · Maintain facilities in respective offices. 
• · Perform any other duties as may be assigned by supervisor. 

QUALIFICATION AND EXPERIENCE

• · Form VI with one (1) year secretarial training and Four (4) years working experience. OR 
• · Form IV Certificate with two (2) years Secretarial training and Four (4) years working experience. 
• · Skills in computer application and typing speed of 60 w.p.m. and Shorthand 100 w.p.m. are necessary. 
• · Should be fluent in English and Kiswahili. 

REMUNERATION
· Attractive remuneration package in accordance with the Institution’s Salary Scale PGSS




NB: GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.
ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact, postal address, e-mail and telephone numbers.
iii. Applicants should apply on the strength of the information given in this advertisement.
iv. The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.
v. Applicants must attach their detailed relevant certified copies of academic certificates:
- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
- Form IV and Form VI National Examination Certificates.
- Computer Certificate
- Professional certificates from respective boards
- One recent passport size picture and birth certificate.
vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
vii. Testimonials, Partial transcripts and results slips will not be accepted.
viii. Presentation of forged academic certificates and other information in the CV will necessitate to legal action
ix. Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.
x. Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30th November, 2010.
xi. Applicants who have/were retired from the Public Service for whatever reason should not apply.
xii. Applicants should indicate three reputable referees with their reliable contacts.
xiii. Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)
xiv. Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)
xv. Deadline for application is 30th April, 2014 at 3:30 p.m.
xvi. Applicants with special needs/case (disability) are supposed to indicate
xvii. Women are highly encouraged to apply
xviii. Only short listed candidates will be informed on a date for interview
xix. Application letters should be written in Swahili or English

APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary
Public Service Recruitment Secretariat,
P. O. Box 63100
DAR ES SALAAM.

Office Management Secretary Grade II– 1 Post

POSITION: OFFICE MANAGEMENT SECRETARY GRADE II– 1 Post (Main Campus) 

(a) Qualification and Experience 
Holder of Form Four Certificate OR Form Six with credit passes and principal passes, respectively, 
in English and Kiswahili, plus 100/120 w.p.m. shorthand in English or Kiswahili and 50 w.p.m. 
typing, tabulation and manuscript staff III, secretarial duties and office procedure stage II and 
working experience of not less than six years. 

(b) Duties 
• Type all general correspondence and non-confidential matters; 
• Type letters, minutes, notices, bulletins, circulars, certificates, charts and stencils; 
• Prints reports, letters, etc.; 
• Takes proper care of all machines under his/her charge and makes sure they are used for official work only; 
• Files copies of typed letters in relevant files; 
• Orders Office supplies and keep them in safe custody; 
• Receives and directs visitors; 
• Attends telephone calls and takes messages; 
• Makes sure there are all necessary facilities for proper job performance; 
• Takes dictation by shorthand; 
• Performs any other duties assigned by Superior. 

(c) Salary Scale: PGSS 9 - 10 

MODE OF APPLICATION: 
Application letters with detailed curriculum vitae (CV) and copies of relevant certificates should reach the undersigned, in both soft and hard copies, not later than 14th November, 2013. Candidates must also give names, contact addresses as well as telephone numbers of two referees best known to them. 

Please Note: 
- All above positions require excellent communication skills in both spoken and written English and Kiswahili. 
- Only short-listed candidates will be contacted through their addresses and/or telephone numbers. If no communication is made to you by 21st November, 2013 you should regard yourself as unsuccessful. 

For hardcopies send to: 

The Deputy Vice Chancellor (Administration and Finance), 
Mzumbe University, 
P.O. Box 1, 
MZUMBE. 

For scanned soft copies send to:  dvc-af@mzumbe.ac.tz 

Personal Secretary III - 9 Posts

On behalf of the Tanzania Minerals Audit Agency (TMAA), the Public Service Recruitment Secretariat invites qualified Tanzanians to fill the following vacant posts 

POSITION: PERSONAL SECRETARY III - 9 POSTS

DUTIES AND RESPONSIBILITIES
· Type and print official documents
· Keep and maintain typewriters, computer and accessories
· Carry out office management duties
· Handle incoming and outgoing files and mails
· Keep records of files movement register in his/her office and other office document
· Keep diaries of events and scheduling appointments
· Attend visitors with courtesy
· Perform any other duties as may be assigned by supervisor.

QUALIFICATIONS AND EXPERIENCE
· Form IV leaver with Certificate in secretarial course from recognized institution with typing speed 80 W.P.M and office practice stage III and Computer proficiency in word processing and spread sheet, e-mail, internet and publisher

REMUNERATION
· Attractive remuneration package in accordance with the Institution’s salary scale

NB: GENERAL CONDITIONS

i. All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.

ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact postal address, e-mail address and telephone numbers.

iii. Applicants should apply on the strength of the information given in this advertisement.

iv. The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.

v. Applicants must attach their detailed relevant certified copies of Academic certificates:

- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.

- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.

- Form IV and Form VI National Examination Certificates.

- Computer Certificate

- Professional certificates from respective boards

- One recent passport size picture and birth certificate.

vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED

vii. Testimonials, Partial transcripts and results slips will not be accepted.

viii. Presentation of forged academic certificates and other information in the CV will necessitate to legal action

ix. Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.

x. Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC.45/257/01/D/140 dated 30th November, 2010.

xi. Applicants who have/were retired from the Public Service for whatever reason should not apply.

xii. Applicants should indicate three reputable referees with their reliable contacts.

xiii. Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)

xiv. Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)

xv. Dead line for application is 12th November, 2013 at 3:30 p.m

xvi. Applicants with special needs/case (disability) are supposed to indicate

xvii. Women are highly encouraged to apply

xviii. Only short listed candidates will be informed on a date for interview

xix. Application letters should be written in Swahili or English

xx. APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary

Public Service Recruitment Secretariat, 

P. O. Box 63100 

Dar es Salaam. 

Personal Secretary

Position: Personal Secretary
Company: Tumaini University Dar es Salaam College

Tumaini University Dar es Salaam College Constituent College of Tumaini University Makumira is a non-secular institution located in Dar es Salaam, Kinondoni District along Cocacola road Mwenge. The College is currently experiencing rapid expansion in terms of student enrollment and infrastructure development. To cope with the new changes the Colleges wishes to recruit additional qualified staff to fill the following vacancies:

Qualifications:
Holders of Diploma in Secretarial with Office Management from recognised institutions. The candidate should be able to type at a speed of 100/120 words per minute and be competent and conversant in Microsoft office applications and Internet.

Duties and Responsibilities:

• Type general correspondences.
• Type letters, minutes, notices, bulletins, circulars etc. Print reports, letters, etc.
• Take dictations when required by the Controlling Office Receive telephone calls and messages.
• Receive and direct guests.
• Organise Diaries and schedules of the Controlling Officer Take proper care of facilities and equipment in the office. Perform any other duties assigned by the controlling officer.

Remuneration
Successful candidates will be offered attractive packages commensurate with their qualifications and experience in accordance with the University Schemes of Services.
Submission of Applications

Applications together with detailed CV, copies of relevant certificates and their referee's details should be sent to and received not later than two weeks from the date of advertisement. Only short-listed applicants will be contacted.
All applications should be sent to:

The Provost,
Tumaini University Dar es Salaam College,
P.O. Box 77588,
Dar es Salaam.


Deadline: October 08, 2013
Source: Mwananchi September 24, 2013

Personal Secretary II

Muhimbili University of Health and Allied Sciences is inviting applications from suitably qualified Tanzanians to be considered for employment to fill the following vacant posts.

Required Qualification
Form IV certificate with credit passes in Kiswahili and English, plus 80 w.p.m. shorthand and 50 w.p.m. typing speed, tabulation and manuscript stage III, secretarial and office procedure stage II. Must have sufficient knowledge in computers in at least word processing spreadsheet, database, e-mails and internet. (Must have computer certificate). Possession of Diploma in Secretarial studies is mandatory.

Experience
Working experience of at least three (3) years in secretarial duties.

Duties and Responsibilities

• Follow-up outstanding replies. Coordinate office requirements
• Ensure office orderliness and neatness. Take care of all facilities under one’s charge. Supervise junior staff.
• Keep in custody confidential matters
• Attend to telephone calls and take messages. Ensure that the respective office is punctually open. Keep diary of events and appointments.
• Perform any other related duties as may be assigned by one’s reporting officer.

Salary Scale: PGSS 10

General Conditions for All Posts:

• Applicants must attach an up to date current Curriculum Vitae (CV) having reliable contact postal address, email address and telephone numbers.
• Applicants should apply on the strengths of the information given in this advertisement.
• The title of the position applied for should be written in the subject of the application letter and marked on the envelope.
• Applicants must attach their detailed relevant certified copies of Academic certificates/transcripts.

•        Postgraduate Degree/First Degree/Advanced Diploma, Diploma/Certificates.
•        Post graduate Degree/ First Degree/ Advanced Diploma/ Diploma/ transcripts as the case may be.
Form IV and Form VI National Examination Certificates.
•        Computer Certificates where applicable.
•        Professional Certificates from respective boards where applicable.
•        One recent passport size picture and copy of birth certificate.

Form IV and Form VI result slips are strictly not accepted. Presentation of forged academic certificates and other information in the CV will necessitate to legal action.

How to Apply

1. Applicants currently employed in the public service should route their application letters through their respective employers.
2. Applicants should indicate three reputable referees with their reliable contacts.
3. Certificates from foreign Universities should be verified by Tanzania Commission for Universities (TCU).
4. Women are highly encouraged to apply.

Only shortlisted candidates will be informed on a date for interview.        .

Application Letters Should Be Posted / Hand Delivered to the Following Address on or before 4.00 p.m on 25th September, 2013 (i.e. Deadline for receiving applications)

The Deputy Vice Chancellor, Planning, Finance and Administration,
Muhimbili University of Health and Allied Sciences – MUHAS,
P.O. BOX 65001,
Dar Es Salaam.

Secretaries job - TRA

Purpose of the Job

To perform various Secretarial Duties to the Head / Deputy Head of Department/Manager

Major Activities of the Job

i.    Receive, interview and accordingly direct visitors.Type letters, minutes, various documents and reports.

ii.             Handle confidential and sensitive information.

iii.            Ensure that office working tools are in good order.

iv.           Receive and make telephone calls.

v.            Maintain a register detailing records for incoming and outgoing mails and files.

vi.           Communicate information by typing, sending and receiving emails/faxes.

vii.     Keep diaries and make appointments for and on behalf of the Head / Deputy Head of Department.

viii.         Organise and follow up on travel and related logistics for meetings, field visits, and any other programmes of the Head / Deputy Head of Department

ix.           Process, file, sort and retrieve information.

x.            Perform any other duties assigned by supervisor.

Minimum Job Requirements

Qualification

Diploma in Secretarial duties and Office Management or or its equivalent with at least an upper second class from a recognized Higher Learning Institution.

Key Competences

i.              Teamwork

ii.             Customer Focus

iii.            Change Orientation

iv.           Performance and Accountability

v.            Integrity.

GENERAL

Applicants MUST be ready to work anywhere in the United Republic of Tanzania.

REMUNERATION

An attractive remuneration package will be offered to the successful candidates.

DEAD LINE

The application should be submitted online by 30th September, 2013. Applicants who will not be contacted should regard themselves unsuccessful.

HOW TO APPLY

All applicants are required to properly fill in the application form provided in the system. Please be informed that shortlisting is a machinery process done through the Human resources Information System. Failure to fill in all the fields properly may lead to disqualification.

For assistance on how to fill in the Job  Application Form please make use of on line  “HELP” available under the Application Form or dial TRA Call Centre Tel: 0800110016 (TTCL & Vodacom), 0786 800000 (AIRTEL) , 0713800333 (TIGO) from 0800 to 1700 Hours Monday to Friday. These are Toll free numbers.

Click here to Apply online

Office Management Secretary (One Post)

Iringa Urban Water Supply & Sanitation Authority (IRUWASA) has the duty of providing potable water and sanitation services at affordable prices to the residents of Iringa Municipality for enhancing their health and quality of life. In order to achieve the compact objectives, IRUWASA now seeks applications from suitably qualified Tanzanians who are self motivated, hardworking, honest and committed to their work to fill the following positions:-


Position: Office Management Secretary (One Post)

Reports to Human Resources & Administration Manager

Duties and Responsibilities

• Responsible for performing all secretarial duties including word processing, taking notes and minutes, keeping of diary and appointments, advising and reminding the appropriate officers about the appointments.
• Ensures proper office keeping.
• Handles sensitive and confidential matters in the Authority.
• Discharges routine duties like, replying correspondences as directed by the appropriate officers.
• Receives and answers telephone calls, intercoms, and emails by giving information to callers and circulating information to appropriate officers.
• Relays verbal memos messages, and instructions from the appropriate officers to his/her subordinates. Provides and coordinates office requirements for Managing Director; handles incoming and outgoing mail; and files and distributes mails fix
• Receives and guides visitors designated for the appropriate officers.
• Attends meetings when required and produces records proceedings.
• Guides and trains subordinates on their work.
• Provides necessary facts to his/her assigned officer{s) to enable him/her handle issues referred to the office.
• Carries out office management duties e.g. arranging for appointments, guiding visitors, ensuring that equipment and machines in his/her custody are well maintained.
• Takes records and gives advice on matters related to secretarial duties.
• Performs other related duties as may be assigned by the supervisor.

Qualifications and Working Experience

• Holder of Ordinary Diploma in Office Management or Computer studies or Secretarial Duties with a pass of 120 wpm short hand Kiswahili and
• English from an Institution recognized by NACTE.
• Working experience .of at least 9 years in a relevant field.
• Effective verbal and written communication skills in both English and Kiswahili.

Age Limit
Age should be between 35 and 45 years.

Remuneration
According to IRUWASA Salary Scale - IWAS 5 = (660,000.OO).

General Conditions to All Posts

• Application letter shall be handwritten and be supported by the following documents:-
• Reliable contact postal address, email address and telephone/mobile numbers.
• Detailed up-to date Curriculum Vitae (CV).
• Copies of relevant certificates.
• Certified copy of birth certificate.
• Names and contact addresses of at least three referees.
• Applicants who were retired from the Public Service for whatever reasons should not apply. Only short listed candidates will be contacted for interview.
• On top of the envelope applicant should mark the post he/she is applying for.

All applications should be addressed to:-

The Managing Director,
Iringa Urban Water Supply and Sanitation Authority,
P.O.Box 570
Iringa

Personal Secretary Grade I

The National Institute for Productivity (NIP) is a training, consulting and research organisation under the Ministry of Labour and Employment. The main objectives of NIP include the following:

• To promote productivity improvement in enterprises and organisations and spread productivity consciousness in Tanzania
• To improve performance, efficiency and effectiveness of work in the public, private and informal sector organisations through consultancy, research and training services;
• To improve management skills and know-how in an effort to meet existing and future demands of Human Resources;
• To publish and disseminate management literature produced in connection with the work of the Institute.
• In order to achieve these objectives, suitably qualified Tanzanians are invited to fill the position of Personal Secretary Grade I in the Institute.

Duties and Responsibilities

• As a Personal Secretary you will be responsible for:
• Performing Secretarial duties and office management functions; Receiving and directing visitors to responsible officers;
• Keeping custody of records, file registers and computer soft copies; Keeping diary and appointments for your superior;
• Arranging and keeping office files and received letters;
• Typing letters, reports and other documents;
• Processing applications for training;
• Managing training, consultancy and applied research records
• Perform any other duty assigned to you by your superior

Qualifications and Experience

• Secondary Education (A level or 0 level);
• Diploma in secretarial services from a recognised institution
• Demonstrated experience of at least one (1) year performing secretarial duties in a reputable organization Good organization and multiple tasking skills
• Good command of spoken and written English and Kiswahili;
• Good interpersonal and communication skills; Strong personal and professional references; Competence in Microsoft Word, Excel and Access.
• Remuneration
• Salary scale of NIP 5 and attractive fringe benefits

Mode of Application :
Interested candidates should ensure that their applications include:

• A hand-written application letter;
• A type CV with three (3) referees;
• One A4 page statement in English describing why the applicant should be given preference over other candidates for the position applied for;
• Copies of relevant certificates, transcripts and testimonials;
• Two passport size photographs 4

Complete applications should be forwarded to the:

Managing Director,
National Institute for Productivity,
P.O. Box 2021,
Dar es Salaam




Deadline: Jul 08, 2013 - by 2.00 pm
Source: Daily News June 10, 2013