The Macroeconomic and Financial Management Institute of Eastern and Southern Africa (MEFMI) is a regionally owned institute with 13 member countries currently: Angola, Botswana, Kenya, Lesotho, Malawi, Mozambique, Namibia, Rwanda, Swaziland, Tanzania, Uganda, Zambia and Zimbabwe.
Applications are invited from suitably qualified nationals of member states to fill the following positions at the MEFMI Secretariat in Harare, Zimbabwe. :
POSITION: Secretary/ Receptionist
Reporting to the Human Resources Officer, the Secretary/Receptionist will be responsible for:
• Receiving and directing MEFMI visitors.
• Receiving and directing incoming mail and dispatching outgoing mail.
• Recording all incoming mail including faxes received and outgoing calls.
• Word processing of documents including reports, faxes, memos,
• Editing and proof reading typed documents.
• Procuring goods and services for departmental staff.
• Travel and logistical arrangements for staff.
• Preparing event budgets and making payments to staff and resource persons and participants.
• Undertaking reconciliation of costs on completion of events.
• Inputting information into the MEFMI activity database.
• Drafting routine correspondence.
• Checking outgoing correspondence signed by superiors to ensure accuracy and completeness of attachments.
• Receiving and directing incoming mail and dispatching outgoing mail.
• Recording all incoming mail including faxes received and outgoing calls.
• Word processing of documents including reports, faxes, memos,
• Editing and proof reading typed documents.
• Procuring goods and services for departmental staff.
• Travel and logistical arrangements for staff.
• Preparing event budgets and making payments to staff and resource persons and participants.
• Undertaking reconciliation of costs on completion of events.
• Inputting information into the MEFMI activity database.
• Drafting routine correspondence.
• Checking outgoing correspondence signed by superiors to ensure accuracy and completeness of attachments.
Requirements
• 5 ‘O’ level passes including English, Mathematics/Accounts/Commerce
• Full Secretarial Diploma and Receptionist qualification.
• 3 years experience in secretarial and receptionist work.
• Proven experience in the use of computers using Windows, Word, Excel, Power Point, Email and Internet.
• Good command of written and spoken English. Knowledge of Portuguese will be an added advantage.
• Full Secretarial Diploma and Receptionist qualification.
• 3 years experience in secretarial and receptionist work.
• Proven experience in the use of computers using Windows, Word, Excel, Power Point, Email and Internet.
• Good command of written and spoken English. Knowledge of Portuguese will be an added advantage.
Benefits
The successful candidates for positions 1-5 above will be appointed on fixed term contracts at an attractive remuneration package which includes a tax free salary paid in US dollars and which is competitive with other similar international organizations.
APPLICATION PROCEDURE
Applicants for the above vacancies should submit written applications, clearly stating the position applied for, accompanied by a detailed CV with names and addresses (including telephone, fax and e-mail) of three referees to be received by 31 August, 2011.
MEFMI is an equal opportunity employer and female candidates are strongly encouraged to apply.
Applications should be sent to:
The Executive Director
MEFMI
9 Earls Road
Alexandra Park
P.O Box A1419
Avondale
Harare
ZIMBABWE
Email: capacity@mefmi.org
Only short-listed applicants will be contacted.
Applicants for the above vacancies should submit written applications, clearly stating the position applied for, accompanied by a detailed CV with names and addresses (including telephone, fax and e-mail) of three referees to be received by 31 August, 2011.
MEFMI is an equal opportunity employer and female candidates are strongly encouraged to apply.
Applications should be sent to:
The Executive Director
MEFMI
9 Earls Road
Alexandra Park
P.O Box A1419
Avondale
Harare
ZIMBABWE
Email: capacity@mefmi.org
Only short-listed applicants will be contacted.
