Receptionist at Pivotech Company Limited Tanzania

Pivotech Company Limited Tanzania seeking a qualified candidates for the position of a Receptionist - 1 Position

Job Title: Receptionist(Re-advertised)
Company: Pivotech Company Limited
Department: HR and Administration
Category: Support (Non- Managerial)
Salary: Competitive package(negotiable)
Location: Mbezi Beach- Makonde, Dar es Salaam


Job Description
 Attending Walk-in visitors by Welcoming them in person or dialing-in guests through telephone; answering or referring inquiries
 Maintains telecommunication system console and its operation.
 Maintains safe and clean reception area by complying with procedures, rules, and regulations.
 Assist in preparation of monthly and annual budget
 Assists in the arrangement of Travel Logistics
 Expenditure Reconciliation
 SHEQ Compliance
 Assist works as per Departmental Superior directives
 Participate in performance evaluation
 Ensure proper use and good care of the company properties assigned to him/her.
 Adopt usage of Technology to enhance daily operational duties.
 Present the first impression of the organization to visitors, clients and customers
 Personal development plan

Education
• Minimum of form four educations preferably in secretarial or related field
• A certification in office management will be an added advantage.

Experience
At least two (2) years of related experience. (Experience in secretarial will be preferred) Skills & Abilities
• Ability to build positive relationships with high level of interpersonal skills
• Excellent talent to interact with people in a positive and courteous manner
• Strong written and verbal communication skills
• Ability to prioritize tasks according to importance in a fast-paced environment
• Multi-tasking capability without compromising on quality
• Must be proficient in handling office equipment including complex multiple lined telephones, printers, photocopy machines, thumbprint machine, etc.
• Dependable, punctual and able to work flexible working hours
• Basic knowledge of Microsoft Office Applications, specifically MS Word and Excel.

How To Apply
Send your application via; cmeshy@pivotechgroup.com / ekombe@pivotechgroup.com /

P.O BOX 60225, Dar es salaam.

Deadline: 23rd April, 2018

Receptionist at Embassy of the Republic of Korea

The Embassy of the Republic of Korea is inviting experienced and qualified citizens of Tanzania to apply for the above mentioned vacant post.

MAIN DUTIES AND RESPONSIBILITIES:
• To do all tasks related to reception/ front desk office such as phone operations, mail and reservations.
• Assist part of activities in the administration department (both general and consular sections)
• To carry out any other relevant duties as may be assigned by her/ his superior.


REQUIREMENTS:
EDUCATION AND TRAINING:
• Formal education with diploma qualification or above.
• Training in front desk services, secretarial course or administration.
• Excellent command of English and Swahili languages.
• Good communication skills and positive attitude.
• Competent computer skills.

WORK EXPERIENCE AND CONDITIONS:
• At least one year of experience as a receptionist or equivalent.
• Experienced working with/ at Government organization or Diplomatic Mission is an added advantage.
• Full time employee working from 08:00- 16:00 and whenever required.

How To Apply
Applicants should physically submit their application letters, CV and copy of national IDs no later that 15th March 2018, from 8:30 to 15:00 (except break time 12:00 to 13:00); addressing their applications to:

CHIEF OF ADMINISTRATION,
EMBASSY OF THE REPUBLIC OF KOREA
19th Floor, Golden Jubilee Towers, Ohio Street, City Center
DAR ES SALAAM

The Embassy will conduct primary screening of submitted applications then the qualified candidates will be contacted for interview.

Telephone Operator/Receptionist (1 Post)

On behalf of the Tanzania Meteorological Agency (TMA) the Public Service Recruitment Secretariat invites qualified Tanzanians to the vacant posts in the above public institution.


Position: Telephone Operator/Receptionist (1 Post)

Duties and Responsibilities
· Provides telephone services and reporting on the defects;
· Receives and relaying telephone calls;
· Attends to visitors with courtesy and keeping visitor’s record book;
· Records all out going telephone calls and assign reason(s) for the call;
· Keeps visitors record book;
· Maintains and updated the internal telephone directory; and
· Performs any other duties as may be assigned by the immediate Supervisor.

Qualification
Holders of Ordinary/Advanced Certificate of Secondary education and obtained
credit pass in English and Kiswahili. Must have undertaken receptionist /
Telephone operator’s course from recognized institution


NB: GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania and not above 45 years old, however,
should also observe the age limit for each position where indicated.
ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable
contact postal address, e-mail address and telephone numbers.
iii. Applicants should apply on the strength of the information given in this
advertisement.
iv. The title of the position and institution applied for should be written in the
subject of the application letter and marked on the envelope; short of which
will make the application invalid.
v. Applicants must attach their detailed relevant certified copies of Academic
certificates:
- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
- Form IV and Form VI National Examination Certificates.
- Computer Certificate
- Professional certificates from respective boards
- One recent passport size picture and birth certificate.
vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
vii. Testimonials, Partial transcripts and results slips will not be accepted.
viii. Presentation of forged academic certificates and other information in the CV
will necessitate to legal action
ix. Applicants for senior positions currently employed in the public service should route
their application letters through their respective employers.
x. Applicants for entry levels currently employed in the Public Service should
not apply, they have to adhere to Government Circular Na. CAC.
45/257/01/D/140 dated 30th November 2010.
xi. Applicants who have/were retired from the Public Service for whatever reason
should not apply.
xii. Applicants should indicate three reputable referees with their reliable contacts.
xiii. Certificates from foreign Universities should be verified by Tanzania
Commission for Universities (TCU)
xiv. Dead line for application is 30th January, 2015 at 3:30 p.m.
xv. Applicants with special needs/case (disability) are supposed to indicate
xvi. Women are highly encouraged to apply
xvii. Only short listed candidates will be informed on a date for interview
xviii. Application letters should be written in Swahili or English
xix. Application Letters Should Be Posted To The Following Address. Hand Delivery Is Not Acceptable:

Secretary
Public Service Recruitment Secretariat,
P. O. Box 63100
Dar es Salaam.

Receptionist Grade I – 2 Posts

The Institute of Finance Management (IFM). Public Service Recruitment Secretariat invites qualified Tanzanians to fill the following vacant posts in the above Public Institution.

Position: Receptionist Grade I – 2 Posts-Re-Advertized

DUTY STATION: DAR ES SALAAM
DUTIES AND RESPONSIBILITIES
· Collects and compiles information for internal directory
· Ensures proper recording and filing of staff particulars in the internal telephone and office directory
· Attends visitors, messages and direct them accordingly;
· Receive visitors, messages and direct them accordingly;


· Liaise with Estate Office for repair of telephone lines which are out of order
· Operates switch boards with at least 50 extensions

QUALIFICATIONS AND EXPERIENCE
· Certificate of Secondary Education with a one year certificate in telephone operation or front desk/reception administration or equivalent qualifications from recognized Institution with at least (5) years work experience in similar position or holder of an Ordinary Diploma in telephone operation, tourism, public relation or equivalent qualifications from recognized Institution with at least three years relevant work experience.

REMUNERATION
· This position holds salary scale of PGSS 7/8 and other fringe benefits as per Institute’s incentive scheme.


NB: GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.
ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact, postal address, e-mail and telephone numbers.
iii. Applicants should apply on the strength of the information given in this advertisement.
iv. The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.
v. Applicants must attach their detailed relevant certified copies of academic certificates:
- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
- Form IV and Form VI National Examination Certificates.
- Computer Certificate
- Professional certificates from respective boards
- One recent passport size picture and birth certificate.
vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
vii. Testimonials, Partial transcripts and results slips will not be accepted.
viii. Presentation of forged academic certificates and other information in the CV will necessitate to legal action
ix. Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.
x. Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30th November, 2010.
xi. Applicants who have/were retired from the Public Service for whatever reason should not apply.
xii. Applicants should indicate three reputable referees with their reliable contacts.
xiii. Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)
xiv. Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)
xv. Deadline for application is 16th January, 2015 at 3:30 p.m
xvi. Applicants with special needs/case (disability) are supposed to indicate
xvii. Women are highly encouraged to apply
xviii. Only short listed candidates will be informed on a date for interview
xix. Application letters should be written in Swahili or English

Application Letters Should Be Posted To The Following Address. Hand Delivery Is Not Acceptable:

Secretary
Public Service Recruitment,
Secretariat,
P. O. Box 63100,
Dar es Salaam

Receptionist III – 3 Posts

The Bank of Tanzania, an equal opportunity employer and Tanzania’s central bank, is looking for suitably qualified young Tanzanian citizens of high personal integrity to fill the following vacant positions at the Head Office and at its Branches in Mwanza, Mbeya, Zanzibar and Dodoma.

Position: Receptionist III – 3 Posts

Reports to: Head of Division
Contract type: Contract for unspecified period of time
Location: Mwanza, Mbeya and Dodoma Branches.

Job Purpose: 
To act as the Branch’s first point of contact by answering telephones and directing visitors, customers and members of the public and providing relevant information as needed.

Primary Duties and Responsibilities:
a) Answering telephones from within and outside the Branch;
b) Screening, routing and connecting calls;
c) Keeping record of all visitors who enter/visit the Branch;
d) Responding to enquiries and obtaining information for customers, visitors and members of the public;
e) Providing information about the Bank as may be required including location of departments, offices and employees at the Branch and in the Bank;
f) Taking messages and informing other employees of visitors’ arrivals or cancellations of appointments;
g) Performing other related duties as may be assigned by the head of division.

Education/Professional Qualifications and Experience Required:
a) Diploma in Business Administration or its equivalent from an accredited institution and relevant work - related training;
b) Ability to communicate clearly in English and Kiswahili and any other major foreign languages;
c) Self-motivated and ability to work under pressure;
d) Strong interpersonal skills;
e) Good customer service;
f) Basic computer skills;
g) At least two years of work experience as Receptionist.


HOW TO APPLY:
Interested applicants must submit the following for consideration of the applications:
a) Application letter and Curriculum Vitae (CV);
b) Certified copies of academic certificates, birth certificate and other relevant certificates;
c) Names and addresses of two reputable referees;
d) Applicant’s reliable contact address, email address and telephone numbers;
e) Applicants with academic certificates from foreign schools/ universities must submit proof of accreditation of issuing institutions;
f) Applicants who qualify for more than one post should choose and apply for one post only. Applicants who shall apply for more than one post will not be short listed.
g) Overqualified applicants will not be considered.

Application should be addressed to:

Deputy Governor (AIC),
Bank of Tanzania,
2 Mirambo Street,
11884 DAR ES SALAAM12

CLOSING DATE:
Applications should reach the Deputy Governor’s Office on or before 16.00 pm on 18th November, 2014.

Only short-listed applicants will be contacted.

Receptionist - 1 Post

The Universal Communications Service Access Fund is now calling for interested candidates to apply for the following position.

Position: Receptionist - 1 Post

Reports to: Human Resource and Administrative Officer

Key Responsibilities

• Receive office visitors with courtesy and handle their inquiries efficiently;
• Receive official calls, take notes/messages and direct them accordingly;
• Provide general information to visitors on a variety of inquiries;
• Receive all incoming correspondence, assess priority level and route accordingly;
• Deal with incoming mail, organize outgoing mail and postage and maintain related records; vi) Receive correctly addressed suppliers' invoices and maintain a record.

Remuneration
The successful candidates will be offered attractive and competitive remuneration packages consistent with UCSAF remunerations scheme.

How To Apply:
Candidates are advice to provide their detailed curriculum vitae, attaching copies of academic and 'three works,related referees. The envelope should be marked on top indicating the position applied for. Hand deliver e-mail or Post your application to the following address below or by 5th June 2014.
Candidates who applied previously need not to re-apply, as their applications will be considered accordingly.

Chief Executive Officer,
Universal Communications Service Access Fund
TTCL Building 2nd Floor Kijitonyama
P O Box 33114
Dar es salaam

Source: Daily News  - 23rd May 2014
Deadline: 5th June 2014

RECEPTIONIST (1) POST

Operating since July 2011, EFC TANZANIA M.F.C LIMITED provides financial services to micro, small and medium size enterprises (MSMEs) and is the first deposit taking microfinance institution to be licensed and regulated under the Bank of Tanzania’s Microfinance Company Charter.

The purpose of the Entrepreneurs Financial Centre (EFC) is to provide increased access to specialized financial services for entrepreneurs while contributing to wealth creation, improvement of living conditions and development of the Tanzanian private sector.  Owned by international and local investors, EFC Tanzania is distinctive in its emphasis on local development through a collective ownership scheme.

POSITIONS:  
EFC Tanzania through its expansion program and in an effort to serve its clientele better, is looking to fill the following position in Dar es Salaam: 

1. RECEPTIONIST (1) POST
Qualifications & Profile:
Applicants should have financial services experience with the following general profile:
· A Minimum of a Diploma in Business Administration, Accounting, Banking, Commerce, Finance, or Marketing;
· A minimum of one year experience as a Receptionist in the financial services sector;
· Strong people/relationship skills with a customer service and teamwork orientation;
· Action and results oriented with good time management and analytical skills;
· Excellent oral and written communication skills in English and Kiswahili.


EFC Tanzania seeks to hire qualified and experienced candidates who are strongly oriented towards personal and professional development for career advancement and can actively participate in a fast paced and constantly changing environment.

Interested candidates are requested to submit a letter of interest explaining their motivation for the position applied for together with their Curriculum Vitae, three professional references and copies of academic certificates/diplomas.

Applications will be received until Friday 25th April, 2014 addressed to:

The Human Resource Department
EFC Tanzania M.F.C Limited 
1st Floor, Letsya Towers
59 New Bagamoyo Road
P.O. Box 11735
Dar es Salaam, Tanzania
Email:  HR_EFC@hotmail.com

We thank all candidates for their interest, however only those short listed for an interview will be contacted directly.
No telephone calls or office visits please.

Receptionist Cum Data Clerk

Position: Receptionist Cum Data Clerk – One Post
Company: National Institute for Medical Research
Area: Dar Es Salaam


The Ministry of Health and Social Welfare (MoHSW) in collaboration with Centre for Disease Control end Prevention have established the National Health Laboratory Quality Assurance and Training Centre (NHLQATC). The main function of the Centre is to provide Leadership in HIV / AIDS related laboratory tasks to support the ongoing HIV / AIDS Care and Treatment and specifically in technical assistance, so as to ensure highly functional and operational health laboratory testing systems.

Responsible to:The Laboratory Manager – NHLQATC

Qualifications and Experience:

• Holder of Form IV National Examination certificate with credits in English and Kiswahili and must have a certificate in Front Office Operations from a recognized institution. 
• Must have good communication and interpersonal skills and a pleasant personality with a working experience of at least three years. 
• Knowledge of computer applications is compulsory.

Duties and Responsibilities:

• To receive visitors
• To keep office visitors register
• To receive and distribute internal telephone requests To direct office visitors
• To receive external telephones and distribute to appropriate officer To enter laboratory data in a computer
• Any other duties assigned

Terms of Employment
One year contract (renewable on mutual agreement)

Salary and Fringe Benefits
Attractive Salary and fringe benefits will be paid depending on qualification and experience
Application letters accompanied by a typed CV, Certified copies of Academic Certificates, Names of Referees, Current postal address, phone Number and E-mail Address, should reach the undersigned by 20th September, 2013. 
Only successful candidates will be contacted.

Director General
National Institute for Medical Research
NHLQATC Vacancies
P.O. Box 9653
Dar es Salaam

Deadline: 20th September, 2013
Source: Mwananchi September 11, 2013

Receptionist - TRA

RECEPTIONIST

Purpose of the Job

To attend visitors and make sure that they are directed to the respective offices.

Major Activities of the Job

i.              Attend and register to all visitors by directing them to the respective offices.

ii.             Ensure that the reception area is clean and tidy all times.

iii.            Assist visitors and take messages where necessary.

iv.           Forward messages to appropriate offices.

v.            Report any bad events occurring in his/her place of work.

vi.           Perform any other duties assigned by supervisor.

     Minimum Job Requirements

      Qualification

              i.         Form VI.

         ii.        Certificate in Front Office Management or any relevant qualification

     from a recognised institution.

    iii.        Experience in customer care, front office management skills will be      an added advantage.

         Key Competences

i.       Teamwork

ii.        Customer Focus

iii.       Change Orientation

iv.       Performance and Accountability

v.       Integrity.

GENERAL

Applicants MUST be ready to work anywhere in the United Republic of Tanzania.

REMUNERATION

An attractive remuneration package will be offered to the successful candidates.

DEAD LINE

The application should be submitted online by 18th August, 2013. Applicants who will not be contacted should regard themselves unsuccessful.

COMPLETING THE APPLICATION FORM

All applicants are required to properly fill in the application form provided in the system. Please be informed that shortlisting is a machinery process done through the Human resources Information System. Failure to fill in all the fields properly may lead to disqualification.

For assistance on how to fill in the Job  Application Form please make use of on line  “HELP” available under the Application Form or dial TRA Call Centre Tel: 0800110016 (TTCL & Vodacom), 0786 800000 (AIRTEL) , 0713800333 (TIGO) from 0800 to 1700 Hours Monday to Friday. These are Toll free numbers.

Click here to Apply online

RECEPTIONIST/ADMINISTRATOR

POSITION: RECEPTIONIST/ADMINISTRATOR

Location: Dar es Salaam

Summary

A moveable assets rental and assets Management Company is looking for a Receptionist/Administrator who will be responsible for manning the reception area in terms of answering all calls, attending to visitors and responding to customer queries. Candidate will also provide administrative support to the company and the sales team. This position with report to Head Business Unit Tanzania

 The successful candidate will provide support to sales consultants & Manager, and will have a wide range of duties including (but not exclusively);

 Duties:

Answering telephone calls and transfer quickly to the appropriate person. Take clear messages where necessary with all relevant information Meeting, greeting and providing hospitality to visitors in a professional and friendly manner Dealing with inquiries at reception and maintain a clean and tidy environment in the reception Providing an efficient reception service, often working on own initiative and carrying to administration duties to a high standard Facilitating all administration of shared services Responsible for petty cash – balancing receipts Responsible for organizing and scheduling meetings  Work Experience / Skills: Excellent telephone manner. Can offer a warm & friendly greeting to visitors. Ensuring an efficient running and operation of the reception desk. Fully aware of all Health & Safety legislation relating to office work. Good computer skills: PowerPoint, Word, Excel, Email and Internet. Good verbal and written communication skills Accept and adhere to the need for strict confidentiality Qualifications: Candidate must have 8 or more years in similar role Candidate must have secretarial or office administration qualification Candidate must be able to work independently with minimum supervision and guidance Candidate must be a self-starter and highly motivated Please submit your curriculum vitae via email to: lulu@elitecareers.co.tz or by post to  The Human Resources and Administration Officer,  P.O Box 105111, Dar es Salaam, Tanzania.  Tel:  +255 715 771177 .   Deadline is  21st  June 2013

Receptionist Supervisor

Melia Hotels& Resorts Zanzibar Wishes to recruit qualified, energetic and committed candidates to fill the following position:

Position: Receptionist Supervisor

Requirements:

• One year Experience in same position
• Fluent in English .
• Supervisor and Management Skills
• Diploma or Advance Diploma in Hotel Management

How To Apply
Forward your CV to 
Human Resources Manager, 
Melia Hotels 
Box 3140 Zanzibar, 

Email: veronica.gregory@melia.com

Deadline : 30th March 2013
Source: The Guardian 13th Mar 2013

Receptionist & Telephone Operator

Position: Receptionist & Telephone Operator
Place: United Arab Emirates Embassy

Qualifications:

• A-level Education
• Experience in handling telephones
• Decisive and organised with attention to details
• Excellent communication skills both oral and written
• Fluent in English and Arabic, Both oral and written is compulsory: having third language is an added advantage

How To Apply:
Applicants should send their application with detailed CV and certificates copies to:
United Arab Emirates Embassy
P. O. Box 4004
Dar es Salaam

All Documents sent will be returned to the sender
Candidates will be called for interview

Deadline: Not mentioned
Source: The Guardian, 7 March  2013

Telephone Operator/Receptionist (1 Posts)

Position: Telephone Operator/Receptionist  (1 Posts)
Company: Public Service Pension Fund

Location: Headquarters, Dar es salaam
Reporting to: Administrative Manager

Qualification

• Form IV Certificate with  passes in English and Kiswahili.
• Candidate  must possess a certificate in Telephone/Front Office Operations from a recognized training institution and must be  computer literate 

MODE OF APPLICATION
Aspirants who meet the above qualifications should submit their letters of application with detailed CV enclosing copies of relevant academic certificates, testimonials and two recent passport size photographs so as to reach the undersigned by Friday, 22nd February 2013 at 1700 hours. 
Applicants are also required to indicate names and contacts of at least two referees.

Director General
Public Service Pension Fund,
P.BOX 4843,
Dar es Salaam

Email: pspf@pspf-tz.org
Website: www. pspf-tz.org

Source: Daily News, 08 February, 2013
Deadline: Friday, 22nd February 2013 at 1700 hours.

Receptionist - Ref# RNOHC- 109

Receptionist - Ref# RNOHC- 109

• Provide excellent customer care to all clients and coordinate with all departments to ensure accurate billing and patient medical records
• Certificate/Diploma in Front Office Administration, Business Administration, Hotel Management or an equivalent qualifications with 2-3 years of experience

How to apply: 
Interested candidates should submit their applications, including CV and other related documents. Reference number should be markrd on email or envelope

By Email (preferred): To hr@akhst.org and CC to edward.katengesya@akhst.org
By hand delivery: to The Human Resource Department, Agha
Khan Hospital, Dar es salaam

Deadline: February 21, 2013

Receptionist II (1 Post)

Receptionist II (1 Post)

Answerable to Human Resources and Administrative Officer

Qualifications

• Holder of Form IV/VI certificate with pass in English and Kiswahili
• Holder of certificate in Front Office Operations from a recognized institution.
• Must be computer literate
• French language will be an added advantage

Duties & Responsibilities

• To operate and maintain switch board
• To monitor ,receive and manage the front desk visitors
• To keep visitors register book
• To receive and channel incoming telephone calls and internal telephone requests;
• To direct office visitors to officers in question
• To keep telephone call register
• To report defective telephone facilities

APPLICATIONS
Letter of application, curriculum vitae, copies of relevant certificates, testimonials, names and email address of three referees should be sent to the below mentioned postal address;

THE MANAGING DIRECTOR
ARUSHA INTERNATIONAL CONFERENCE CENTRE
P.O.Box 3081
ARUSHA
Fax: 027-250-6630
E-mail : md@aicc.co.tz,
Website : http://www.aicc.co.tz

Deadline: 30th November, 2012

Source : DailyNews 16 November, 2012