OFFICE ATTENDANT/ASSISTANT II - POSS 5
Required qualifications
National Form IV Certificate with passes in English and Kiswahili.
Duties and responsibilities:
(i) To collect and distributes mails across various offices within the University
(ii) To prepare and serves tea and refreshments
(iii) Delivers and collects mails to/from post office or courier service
(iv) To arrange office equipment and machines
(v) To photocopy, binding, lamination of documents and related duties
(vi) To file in appropriate folders all letters and other records
(vii) To maintain office machines and equipment and reports defects.
(viii) To ensure that doors and windows are locked at the close of each business day
and opened at the commencement of each business day
(ix) To prepare meeting rooms and assists in the preparation of materials for various
meetings and the packing and distribution of the same
(x) Performs any other duties as may be assigned by one’s reporting officer
GENERAL APPLICATION CONDITIONS:
i. All applicants must be Citizens of Tanzania
ii. Applicants must be less that 45 Years i.e. they are must be born after 1st January 1968
iii. They must attach an up-to-date Curriculum Vitae (CV) having reliable contact postal
address, e-mail address and telephone numbers
iv. They must attach dully filled and sealed referee report forms
v. Applicants should apply on the strength of the information given in this advertisement
vi. The title of the position and institution applied for should be written in the subject of the
application letter and marked on the envelope; short of which will make the application invalid
vii. Applicants must attach their relevant certified copies of Academic/Professional certificates i.e. Postgraduate/Degree/Advanced Diploma/Diploma/Certificates and transcripts; National Form IV and Form VI Examination Certificates; Computer Certificate; Professional certificates from respective boards; One recent passport size picture and birth certificate
viii. Form IV and VI results slips, Testimonials and Partial transcripts are strictly not accepted
ix. Applicants employed by public institutions must route their application letters through
their respective employers.
x. Applicants should indicate three reputable referees with their reliable contacts
xi. Certificates from foreign Universities should be verified by Tanzania Commission for Universities (TCU)
xii. Women are highly encouraged to apply
xiii. Application letters should be written in English
xiv. Only short listed candidates will be informed on a date for interview
xv. Presentation of forged academic certificates and other information in the CV will necessitate to legal action
MODE OF APPLICATION:
Complete application package that consists of application letter supported with detailed
Curriculum Vitae, relevant copies of certificates i.e. Degree/Diploma certificates /testimonials,
academic transcripts plus Secondary School Certificates and dully filled referee report form
which is available at www.udom.ac.tz (for those who cannot access the form must submit names and addresses of at least two referees and mode of communication, e.g. telephone, fax and email) should be submitted to:
DEPUTY VICE CHANCELLOR,
(PLANNING, FINANCE AND ADMINISTRATION)
UNIVERSITY OF DODOMA,
P.O. BOX 259
DODOMA
DEADLINE: 10th September, 2012
