Personal Secretary

Position Title:    Personal Secretary      
Department:    Chairman Office      
Section:    Chairman Office      
Location:    Dar-Es-Salaam      
Reports to:    Chairman/ Senior Director Chairman Office      
 
WORKING RELATIONSHIP      
Internal  Chairman, Senior Director Chairman Office and others working in Chairman Office        

RESPONSIBILITIES:
·    Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
·    Arrange conferences, meetings, and travel reservations for office personnel.
·    Complete forms in accordance with company procedures.
·    Compose, type, and distribute meeting notes, routine correspondence, and reports.
·    Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
·    Locate and attach appropriate files to incoming correspondence requiring replies.
·    Mail newsletters, promotional material, and other information.
·    Maintain scheduling and event calendars.
·    Make copies of correspondence and other printed material.
·    Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
·    Schedule and confirm appointments for clients, customers, or supervisors.
·    Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
·    Take dictation in shorthand or by machine, and transcribe information.
·    Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
·    Conduct searches to find needed information, using such sources as the Internet.
·    Coordinate conferences and meetings.
·    Establish work procedures and schedules, and keep track of the daily work of clerical staff.
·    Learn to operate new office technologies as they are developed and implemented.
·    Manage projects, and contribute to committee and team work.
·    Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
·    Order and dispense supplies.
·    Prepare and mail checks.
·    Provide services to customers, such as order placement and account information.
·    Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
·    Supervise other clerical staff, and provide training and orientation to new staff

PROFESSIONAL AND INTERPERSONAL DETAILS

Competencies:
·    Good command of the English language
·    Good communication skills
·    Consistent and stable work history
·    Possesses organization and time management skills with demonstrated ability to follow work process

Qualifications &Knowledge:
·    Minimum 2 – 4 years of experience in a well progressive organization.
·    Should have a graduate degree , MBA preferred
·    Should have worked for International companies

Additional Requirements:
·    Not more than 45 years
·    Must have Bank experience in administration or
·    Experience as Personal Secretary to a Managing Director or a Company Chairman/CEO
·    2 – 4 Years working Experience


How To Apply:
Applications can be made through email to -  fomorojie@pa.co.tz

Applicants can submit their application letter and CV to the email above not later than 3rd March 2016.