Assistant Estate Manager

Position Title:    Assistant Estate Manager             
Department:    Chairman Office      
Section:    Chairman Residence      
Location:    Dar-Es-Salaam      
Reports to:    Residence Manager      
Direct Reports:    N/A             
 
WORKING RELATIONSHIP      
Internal          Residence Manager and other staff at Chairman Residence      
External        N/A   

MAIN PURPOSE OF THE JOB:
Providing service to the Chairman and the family, overseeing other household staff, but in some instances, he/she might perform light cleaning services as well as serve as household chef.


RESPONSIBILITIES:
·    Assign tasks, large and small, to the domestic staff: maids, nannies, groundskeepers, chefs, etc. They are also in charge of hiring the workers and screening their backgrounds.
·    Maintenance: Ensure that everything on the property is maintained properly, which includes working with vendors and independent contractors for repairs.
·    Plan parties and social gatherings, which can be for hundreds of people.
·    Create household manuals for use by domestic staff. This important book, also called a “House Bible,” contains an at-a-glance spreadsheet with names and numbers to electricians, plumbers, nannies and anyone else in charge of the function of systems in the home.
·    Run a variety of errands (all things A to Z): grocery shopping, getting the dry cleaning, gift shopping, etc.
·    Oversight: When remodeling or restoration occurs, then the estate manager will screen and supervise every step of the project (from inception to completion).  This includes vetting the contractors that will be doing the work.
·    Run the budget for the household (accounts payable and receivable)
·    Make travel arrangements for incoming and outgoing parties
·    Maintain a detailed inventory of household appliances, furniture, art, etc., which also includes insuring the property to cover damage, loss or theft.
·    Exotic cars: Maintenance of car fleets to ensure they are insured, repaired and licensed
·    Care for family pets and coordinate walking, feeding, grooming and trips to the vetinarian
·    Team lead: The estate manager is also in charge of the butlers who provide dinner service
·    Cleaning: May assist the housekeepers in light cleaning duties
·    Answer phones, greet any guests that come to the home, and handle communications (emails, letters, invitations, etc.)
·    Maintain the home’s security and computerized systems (entertainment center, sprinklers, etc


PROFESSIONAL AND INTERPERSONAL DETAILS

Competencies:
·    Good command of the English language
·    Consistent and stable work history
·    Possesses organization and time management skills with demonstrated ability to follow work process

Qualifications &Knowledge:
·    Minimum 3 – 5 years of experience in a well progressive organization.
·    Should have a graduate degree

Additional Requirements:
·    Bachelor status
·    Experience in Managing estate activities and administration
·    Experience in Managing estate properties and managing estate employees
·    Experience in managing house schedule and routine tasks

How To Apply:
Applications can be made through email to -  fomorojie@pa.co.tz

Applicants can submit their application letter and CV to the email above not later than 3rd March 2016.