OFFICE MANAGEMENT SECRETARY (ONE POST)

ARUSHA INTERNATIONAL CONFERENCE CENTER

The Arusha International Conference Centre (AICC) was established under the Public Corporations Act No. 17 of 1969 by a Presidential Order through Government Notice number 115, published on 25th August, 1978. The Centre is wholly owned by the Government of United Republic of Tanzania and operates under the purview of the Ministry of Foreign Affairs and International Co-operation.

The AICC was established to manage and control the Headquarters’ complex of the defunct East African Community and all other premises and lands in Arusha which belonged to the defunct East African Community and to provide facilities and services on the complex for purposes of conferences, meetings, seminars etc

The Centre’s mission is to promote and provide quality congress tourism services to national and International clientele for enhanced national social and economic development with the vision of being sustainable world class congress tourism.

The Centre invites applications from suitably qualified Tanzanians to fill in the below mentioned vacant post:-

POSITION: OFFICE MANAGEMENT SECRETARY (ONE POST)

Answerable to:  Administrative Officer

Qualification & Experience

1.  Holder of Diploma in Secretarial Studies from a recognized institution.
2.  Must be computer literate and with excellent knowledge and command of Microsoft Office applications (Word, Excel, Access, Power point).
3.  At least Seven (7) years proven experience as an Office Management Secretary in a reputable organization.

Duties & Responsibilities

1.  Drafting of replies to letters as directed by the Managing Director.
2.  Maintaining a diary of appointments for the Managing Director and advising/ reminding the Managing Director about these appointments.
3.  Taking dictations, transcribing by word processing and presenting an accurate and free from errors work for signature.
4.  Receiving and answering fax/telephone, calls/intercoms, giving information to callers and circulating information to appropriate officers.
5.  Filing minutes, correspondence and other documents and maintaining files in secure custody using laid down office procedures.
6.  Relaying verbal messages and instructions from the Managing Director to other staff.
7.  Making safari arrangements, confirmation of hotel bookings and reservations for the Managing Director.
8.  Composing correspondence, reports, forms, and other documents independently or from transcribing machines, notes, or general instruction from the Managing director.
9.  Answering general phone inquiries using a professional and courteous manner and directing them to the appropriate places.
10.  Performing any other duties as may be assigned by the Administrative Officer.

Terms of Employment: Permanent and pensionable

Remuneration:
An attractive package commensurate with the qualifications and relevant experience will be availed to the successful candidate.

Applications:
Letter of application, curriculum vitae, copies of relevant certificates, testimonials, names and email addresses of three referees should be sent to the below mentioned address, so as to be received not later than 16.09.2011.



The Managing Director
Arusha International Conference Centre
P.O. Box 3081
Arusha
Fax: 027 – 250 – 6630
E-Mail: md@aicc.co.tz
Website: www.aicc.co.tz.