Consultant for providing logistical support to programmatic activities

The American Society for Microbiology (ASM) is the oldest and largest single life science membership in the world. Its mission is to promote and advance the microbial sciences. ASM accomplishes this mission through a variety of products, services, and activities, which includes strengthening sustainable health systems around the world through its laboratory capacity building and global engagement programs. ASM is based in Washington, DC. 

Position: Consultant for providing logistical support to programmatic activities 

Location: Dar es Salaam, Tanzania 

Objective: Provide administrative and logistical support to ASM laboratory system strengthening activities in Tanzania under the guidance of the ASM Senior Program Specialist (SPS) who manages ASM’s Tanzania program and is based at ASM headquarters in Washington, DC.

Start Date: As soon as possible 

Duties and Responsibilities: 
• Provides assistance to the SPS and Lead Consultant; ensures compliance with US Federal Government and ASM policies and procedures. 
• Coordinates domestic and international travel arrangements for the Lead Consultant, Tanzanian mentors, workshop/meeting participants, and ASM international consultants – arranges transport, lodging, etc. Assists with tracking of receipts related to ASM activities. 
• Coordinates workshops and/or meetings with Lead Consultant and others. Arranges meeting rooms, conference venues, supplies, and equipment rentals. Disseminates meeting agendas, where necessary takes meeting minutes which may include preparing and disseminating materials as instructed. 
• Prepares training binders/materials, including local procurement and printing of materials outlined by facilitators, ASM, and other stakeholders. 
• Assists with development of procurement lists for suppliers, based on approval and authorization by the SPS and Lead Consultant. 
• Coordinates delivery of goods from suppliers, manages records and keeps a fixed asset registry as per national requirements. 
• Organizes clearance, receipt and transport of any supplies shipped from outside of Tanzania to appropriate location with secure storage as needed prior to this. 
• Works with ASM headquarters to ensure all project related expenses are properly submitted to ensure the accuracy of financial reporting. 

Preferred Qualifications: 
• Bachelor’s degree in business administration or related field with relevant work experience. 
• Minimum 3 years’ experience in an administrative / office management role, preferably in an international NGO. 
• Fluency in spoken and written English and Kiswahili. 
• Strong computer literacy, with excellent typing, MS Word, and MS Excel skills. 
• Knowledge and familiarity with one or more of the following functional areas: Procurement, travel, communications, accounting, meetings/conference management, and international aid/development programs. 
• Proactive with a commitment to quality and accuracy with close attention to detail. 
• Effective oral and written communication skills in an environment requiring diplomacy and good judgment in managing interactions with individuals at all levels inside and outside an organization. 
• Able to prioritize, multi-task, and work well under pressure with frequent deadlines. 
• Reliable and enjoys working in a multi-cultural, cross functional team with flexible and adaptable approach to work. 
• Ability to work without close supervision. 
• Ability to travel on occasion. 

Compensation: 
• Consulting rate to be negotiated. Work-related travel costs to be reimbursed. Position not eligible for benefits. 

To Apply: 
Submit a cover letter and a detailed CV by email (with “Logistics Consultant Tanzania” as subject) to info@labcap.org.

Please explain your interest in the position, what you can bring to the job and names and addresses (including telephone and email) of three references that are knowledgeable about the candidate’s professional qualifications and work experience. 
Position closes May 25, 2016.