Executive Assistant at TBL

Applications are invited from suitable qualified candidates to fill in the following Vacant Position at TBL Headquarters, Dar es Salaam. 

JOB TITLE: Executive Assistant 

REPORTS TO: Technical Director 

A. PURPOSE STATEMENT OF THE JOB: 
· To provide high quality personal and administrative assistance to the Technical Director and in support of the wider Technical team. 

B. DAILY RESPONSIBILITIES/ROLES 
· Develop and maintain an effective filing system for the Technical Director. 
· Manage the Technical Director’s diary and appointments, ensuring effective use of time and preparation of papers and information in advance. 
· Organizing and maintaining files and records for Technical Director 
· Prepare and edit correspondence, reports (in English and Kiswahili), and presentations 
· Provide administration support to the Technical community as and when necessary. 
· Manage effective travel and accommodation arrangements for TD and Technical directorate and visitors where requested. 
· Generate GRN and ensure suppliers payments are made on time as per the budget. 
· Manage the Technical Director’s budget for administrative processes 
· Manage the Technical Director’s diary and appointments, ensuring effective use of time and preparation of papers and information in advance.  

C. QUALIFICATIONS, SKILLS AND EXPERIENCE: 
· A diploma level education in Administration/Secretarial services or its equivalent in a field relevant and related to the job 
· Excellent communication skills (oral and writing in English and Kiswahili) 
· Experience of taking and writing minutes, summarizing, discussions and writing reports. 
· Advanced IT skills in modern Microsoft office packages and power-point packages, 
· Knowledge in organizational tools such as Outlook, Flow centric and Syspro. 

D. OTHER ROLES AND ATTRIBUTES REQUIRED 
· An effective and efficient Personal Assistant who is capable of understanding the priorities of the Technical Director’s office. 
· Must be dynamic, proactive and energetic with pleasant personality 
· A self-starter who is able to work long hours with minimum supervision. 
· Should be effective in time management 
· Should understand how to handle customers complains 
· Excellent interpersonal skills 
· Able to keep confidential matters 
· Ability to work under pressure 
· Self reliant and confident 
· Initiative and innovative 
· Disciplined 
· Willing to experiment and learn 
· Have attention to detail and ability to deliver on time 

MODE OF APPLICATIONS: 
All Applications supported with CVs, Testimonials/Certificates and routed should be addressed to Talent Manager (lilian.makau@tz.sabmiller.com) by 25th July 2014. 

Successful candidates will be contacted within two weeks of receiving the applications.