Branch Finance Officer - Tanzania Postal Bank (Tabora)

Tanzania Postal Bank (TPB) seeks to appoint dedicated, self motivated and highly organized Branch Finance Officer Tabora Branch (1 position) to join the Bank in Operations Department team. The successful candidate will report to the Branch Manager Tabora Branch and the main duties will be to ensure provision
of efficient/effective back office and branch operations, health & safety and
issues associated with both branch assets and equipment and staff. To undertake periodic self-assessment on key controls to assess the proper
functioning and adequacy of existing controls. Assist in coordinating, facilitating
and promoting understanding of operational risk and in implementation and management of operation risk within the Unit.

Reporting Line: Branch Manager, Tabora 
Location: Tabora Branch 
Work Schedule: As per TPB Staff regulations 
Salary: Competitive Remuneration 

Main Purpose of the Job
1. Supervise back-office processing
2. Ensure reconciliation of suspense accounts
3. Monitor branch security, maintenance and Health & Safety issues
4. Maintain records of Contactors and Overall Maintenance of Bank Assets
5. Maintain all the required Branch registers as stipulated in the operational manuals.
6. Ensure availability of required stationeries and equipments
7. Control Branch expenses and ensure that they are within the approved budgets and proper management.
8. Ensure signature books (both own and correspondents) are properly kept and updated.
9. Plan and manage staff administration issues for support staff (i.e. local leave, training, Dept staff rotation) in consultation with the Branch manager.
10. Ensure that all Operational Procedures are adhered to by all branch staff.
11. Print and verify Journal of accounting entries on daily basis.
12. Follow-up and ensure that all Revenue due to the Bank is collected without a fail.
13. Counter sign with the Branch manager, all debits to the Profit and Loss accounts
14. Carry-out routine balancing, snap checks and bulk checks for branch cash in tills, and in the strong room.
15. Manage service delivery, to review output of tellers, customer service and enquiries to ensure adherence to Branch standards.
16. Ensure counter services key control standards are adhered to and custodian of Complaint handling process.
17. Ensure proper handling of customer’s new ATM cards as well as ATM captured cards.
18. Ensure timely submission of Branch reports/returns to Head-office as required.
19. Ensure that the Anti Money Laundering requirements are followed as follows: a) Take all reasonable steps to verify and identify customers, including
performing Quality Assurance on accounts opened, and the general KYC issues b) Retain adequate records of identification, account opening and
transactions and ensure timely and properly filling of customer mandates c) Make/assist to effective reporting of suspicious transactions d) Raise awareness of Money Laundering prevention by training all branch staff.
20. Co-Custodian of Vault Cash.
21. Safe custodianship and BCP (Branch Continuity Program) custodian.
22. Act as Operational Risk Coordinator for the branch
23. To identify and report all exceptions on non-compliance with standard controls
24. To identify and reports all weaknesses inherent in the standard controls
25. To assist Risk Manager in developing and updating of procedures, controls and monitoring plans for Operational Risk Management.
26. To report Branch’s Operational Risk issues and losses to Risk Manager
27. To maintain proper record keeping on all Key Control Self Assessment (KCSA) and KRI related activities.
28. To maintain independence in the conduct of KCSA, i.e not selecting and reviewing sample of self-performed transactions.
29. Ensure tidiness across the branch premises and clean-desk policy is exercised.
30. Perform any other duties as may be assigned by Branch manager from time to time.
31. Comply with the Policies and standards, Local laws and Regulations, Controls and Procedures of the Bank.
32. Report Suspicious Transactions
33. Ensure proper filling of customer credit documents and correspondents.
34. Ensure Dual control is in place in the record room at the branch.

Qualifications, Experience and Skills required:
Education: Bachelor degree/Advance diploma in Banking, Economics, commerce, Business Administration, Finance or Accounting from
any recognized University or equivalent.Experience: 
• At least 3 years of relevant Banking experience
• Working knowledge of Equinox Functionality

Skills and attributes
(i) Strong leadership & people management skills
(ii) Strong technical skills in operational risk, identification, monitoring and reporting
(iii) Prioritize tasks and organization
(iv) Products Development and staff productivity
(v) Can work independent at minimal supervision
(vi) Adherence to the regulations and company policies
(vii) Strong Customer Service acumen
(viii) Ability to lead a high-performing team in a collaborative and results
(ix) Experience identifying and managing outside vendors. 
(x) Attention to detail and follow-through. 
(xi) An eye for design and strong copy writing skills. 
(xii) Experience managing design and production of print pieces preferred. 
(xiii) Experience with setting and managing budgets Salary and Remuneration
The position attracts a competitive salary package, which include benefits. 

Mode of Application
Applicants are invited to submit their resume, credentials and testimonials (indicating the position title in the subject heading) via e-mail to: recruitment@postalbank.co.tz

Deadline
The deadline for submitting the applications is seven days from the first appearance of the advertisement of this post through this internal advertising tool, as it is an internal advert. The applicant need to submit only the curriculum vitae (CVs), the other credentials will have to be submitted during the interview for authenticity and administrative procedures. Applications via other methods will not be considered.Tanzania Postal Bank is an Equal Opportunity Employer A candidate, who will not be contacted by Tanzania Postal Bank within seven (7) days after the closing date, should consider his application as unsuccessful. Late applications will not be considered. Short listed candidates may be subjected to
any of the following: a security clearance; a competency assessment and
reference checking.

Please forward your applications before 30th August, 2013