PERSONAL SECRETARY I - PGSS 8-9 (12 Positions)

PERSONAL SECRETARY I - PGSS 8-9 (12 Positions)

Required qualifications

(i) Diploma in Secretarial Services from a recognised institution with typing speed

of 50/60 w.p.m, and also PASSED Manuscript and Tabulation stage III,

Secretarial Duties and Office Practice Stage II,

(ii) Must have a Shorthand speed of 100/120 w.p.m.

(iii) At least five years work experience in a similar position in a reputable

organization/institution

Duties and responsibilities:

(i) To type all forms of correspondence memoranda, minutes and reports

(ii) To handle all visitors with courtesy and ascertain the nature of the visitor’s

business and relay information to the officer

(iii) To maintain a dairy of appointments for the Head of Divisions and advises

him/her on appointment requested

(iv) To convey messages and instructions from executive to subordinates

(v) Prepares list of office equipment and submit to the relevant offices

(vi) To attend meetings and take records of proceedings

(vii) To make travel arrangements

(viii) Performs any other duties as may be assigned by one’s reporting officer

GENERAL APPLICATION CONDITIONS:

i. All applicants must be Citizens of Tanzania

ii. Applicants must be less that 45 Years i.e. they are must be born after 1st January 1968

iii. They must attach an up-to-date Curriculum Vitae (CV) having reliable contact postal

address, e-mail address and telephone numbers

iv. They must attach dully filled and sealed referee report forms

v. Applicants should apply on the strength of the information given in this advertisement

vi. The title of the position and institution applied for should be written in the subject of the

application letter and marked on the envelope; short of which will make the application invalid

vii. Applicants must attach their relevant certified copies of Academic/Professional certificates i.e. Postgraduate/Degree/Advanced Diploma/Diploma/Certificates and transcripts; National Form IV and Form VI Examination Certificates; Computer Certificate; Professional certificates from respective boards; One recent passport size picture and birth certificate

viii. Form IV and VI results slips, Testimonials and Partial transcripts are strictly not accepted

ix. Applicants employed by public institutions must route their application letters through

their respective employers.

x. Applicants should indicate three reputable referees with their reliable contacts

xi. Certificates from foreign Universities should be verified by Tanzania Commission for Universities (TCU)

xii. Women are highly encouraged to apply

xiii. Application letters should be written in English

xiv. Only short listed candidates will be informed on a date for interview

xv. Presentation of forged academic certificates and other information in the CV will necessitate to legal action

MODE OF APPLICATION:

Complete application package that consists of application letter supported with detailed

Curriculum Vitae, relevant copies of certificates i.e. Degree/Diploma certificates /testimonials, academic transcripts plus Secondary School Certificates and dully filled referee report form which is available at www.udom.ac.tz (for those who cannot access the form must submit names and addresses of at least two referees and mode of communication, e.g. telephone, fax and email) should be submitted to:

DEPUTY VICE CHANCELLOR,

(PLANNING, FINANCE AND ADMINISTRATION)

UNIVERSITY OF DODOMA,

P.O. BOX 259

DODOMA

DEADLINE: 10th September, 2012