Authors Tanzania Health Promotion Support (THPS) is a Tanzanian non-governmental organization (NGO) that supports the government of Tanzania, through the Ministries of Health and Social Welfare in mainland and Zanzibar, to deliver comprehensive HIV prevention, care, and treatment services. THPS’s core focus is on strengthening the national health system, and specifically the structures responsible for budgeting, planning, implementing, and monitoring health and social services.
POSITION TITLE: Senior Administration Officer
REPORTS TO: Finance & Administration Manager
LOCATION: Dar Es Salaam with frequent field travel of up to 75%
OVERALL JOB FUNCTION:
To provide support services to technical, finance & program staff. The incumbent shall supervise Administration Assistant staff at central and regional office in collaboration with the Regional Managers.
KEY RESPONSIBILITIES:
- Ensure vendors provides the required service as per the agreement, the contracts are renewed and they are paid on time i.e rent, fuels, telephone bills, travel agent etc
- Maintain files for vendors, vehicles, property inventories, personnel and other important documentation
- Maintain program trainings budgets and update the training tool as required.
- Oversee all trainings and meetings in Central and regional offices, ensuring all administration activities are implemented well.
- Provides logistical support required for meetings, workshops, conferences, hotel accommodation, and travel
- Assist Accountants in preparation of payments as directed
- Travel from time-to time to regional offices independently and/or part of a team, to support administrative and programmatic objectives
- Maintain and manage distribution and use of office supply inventories
- Maintain service agreements with THPS contractors / providers of goods and services
- Oversee office cleanness, water, electricity, ensuring all are available in the central and field offices
- Prepare the report for administration and trainings for every month.
- Perform other duties as may be assigned by the supervisor
QUALIFICATIONS AND EXPERIENCE
- Bachelor degree in Public Administration, Business Administration, Management or equivalent will be an advantage
- Experience working with a non-governmental organization or international donor-funded program in an administrative role will be an added advantage.
- Ability to provide logistical & administrative support to multiple projects
- Excellent English and Swahili oral/written communication
- Excellent interpersonal and management skills.
Closing On: Monday, 28th November 2016
