Job Position: Personal assistant
EMPLOYER: GJB GROUP OF COMPANIES
Job requirements:
Higher education
Minimum of 3 years experience in position.
Excellent interpersonal and communication skills.
Business communication
Proven experience in office management and administrative and organizations skills.
Ability in flexible working hours.
Fluent in spoken and written English
Excellent computer skills (Ms word, Excel, Internet etc )
Job descriptions:
Organizing Chairman weekly & monthly schedule.
To Co-ordinate staff/board, residential and meeting arrangements.
Keeping files orderly, documentation and achieving documents.
To develop, maintain and review administration systems to achieve maximum
efficiency.
To professionally represent the Company at sector network event.
Taking action points, preparing papers for meetings.
Typing documents.
Conducting research.
Delegating works in your boss's absence.
Managing and reviewing filling and office systems.
Sourcing and ordering stationary and office equipments.
Drafting communications on your boss behalf.
Managing projects.
To draft speeches, articles, briefings and projects proposals as requested by
Chairman.
To maintain the complaint file and insure all complaints are responded to withintarget timescales,
Planning, organizing and managing events.
Co-ordinate all the transportation needed for business or personal purpose, accompany Chairman for the business trip as necessary,
Administrative duties
Interdepartmental communication and reporting preparation of outgoing docs,
If and when requested, organizing meetings, presentation and keeping meetings
minutes.
Coordinating Company guests arrival and guest departure (handling hotels
reservation through travel agencies, hotel accommodations ,issuing tickets with
appropriate control, filling and expense the report to finance department)
To maintain and organize the Chairman's diary, filling system and all other
relevant areas necessary.
To support Chairman's proposals and his projects through research, consultation
and team management.
To ensure the effectiveness management and update of all relevant database.
To respond to all queries from senior management to the board members
effectively.
To be professional and approachable all the time.
If you qualify for the post please send a cover letter and your CV of not more than 2
pages to os@gjbfarming.com
SEND YOUR APPLICATIONS BEFORE:
DATE: 28/07/2016
TIME: 12:00pm NOON
Tuesday, July 26, 2016
Personal assistant
Tags