Personal assistant

Job Position: Personal assistant
EMPLOYER: GJB GROUP OF COMPANIES

Job requirements:
 Higher education
 Minimum of 3 years experience in position.
 Excellent interpersonal and communication skills.
 Business communication
 Proven experience in office management and administrative and organizations skills.
 Ability in flexible working hours.
 Fluent in spoken and written English
 Excellent computer skills (Ms word, Excel, Internet etc )

Job descriptions:
 Organizing Chairman weekly & monthly schedule.
 To Co-ordinate staff/board, residential and meeting arrangements.
 Keeping files orderly, documentation and achieving documents.
 To develop, maintain and review administration systems to achieve maximum
efficiency.
 To professionally represent the Company at sector network event.
 Taking action points, preparing papers for meetings.
 Typing documents.
 Conducting research.
 Delegating works in your boss's absence.
 Managing and reviewing filling and office systems.
 Sourcing and ordering stationary and office equipments.
 Drafting communications on your boss behalf.
 Managing projects.
 To draft speeches, articles, briefings and projects proposals as requested by
Chairman.
 To maintain the complaint file and insure all complaints are responded to withintarget timescales,
 Planning, organizing and managing events.
 Co-ordinate all the transportation needed for business or personal purpose, accompany Chairman for the business trip as necessary,
 Administrative duties
 Interdepartmental communication and reporting preparation of outgoing docs,
 If and when requested, organizing meetings, presentation and keeping meetings
minutes.
 Coordinating Company guests arrival and guest departure (handling hotels
reservation through travel agencies, hotel accommodations ,issuing tickets with
appropriate control, filling and expense the report to finance department)
 To maintain and organize the Chairman's diary, filling system and all other
relevant areas necessary.
 To support Chairman's proposals and his projects through research, consultation
and team management.
 To ensure the effectiveness management and update of all relevant database.
 To respond to all queries from senior management to the board members
effectively.
 To be professional and approachable all the time.

If you qualify for the post please send a cover letter and your CV of not more than 2
pages to os@gjbfarming.com

SEND YOUR APPLICATIONS BEFORE:
DATE: 28/07/2016
TIME: 12:00pm NOON