Personal Secretary II (5-Posts)

Bugando Medical Centre is a consultant and teaching hospital for the Lake and Western zones of the United Republic of Tanzania. It is situated along the shores of Lake Victoria in Mwanza City. It has 900 beds and over 1000 employees. It is a referral centre for tertiary specialist care for eight regions, namely: - Mwanza,Geita, Simiyu, Mara, Kagera, Shinyanga, Tabora and Kigoma. It serves a catchment’s population of over 14 million people.
Bugando Medical Centre is therefore inviting suitably Tanzanians to fill the following vacancies;-

Personal Secretary II (5-Posts)

Entry Qualifications
Form IV or VI with passes in English and Kiswahili, plus shorthand of 100/120 w.p.m. in English or Kiswahili and 50 w.p.m typing, tabulation and manuscript Stage
III, Secretarial and office procedure Stage II and has completed a basic computer course and holding a Diploma in secretarial service from recognized institutions

Duties and Responsibilities
· To type both open and confidential letters/matters;
· To maintain a dairy of appointment for the executive, advising him of available time and reminding him/her of appointments as requested;
· To receive all visitors with courtesy and decorum, ascertain the nature of the visitor's business and relay information to the officer;
· To answer telephone calls and intercom, giving information to callers or routing calls to appropriate officials;
· To File minutes correspondence and other documents;
· To assume responsibility for ensuring that there is adequate efficiency in day-to-day operation of office functions e.g. supply of stationery, dispatch and
receipt of mail, messenger services
and other related functions;
· To co-ordinate all office needs and requirements
· To take proper care of facilities, equipment and documents
· Performs other duties as may be assigned by supervisors

Salary Scale : PGSS.2.1
Age Limit : Not above 40 years of age

MODE OF APPLICATION
Letters of application should be written in English preferably handwritten attaching a detailed curriculum vitae, certified copies of academic/professional
qualification, testimonials and names, Addresses, telephone numbers and email of two referees, should put in a sealed envelope addressed to the Director General so as to reach him within two weeks of the date of first appearance. Only short listed applicants will be contacted.

Director General,
Bugando Medical Centre,
P.O.Box 1370,
MWANZA

Email:hospbugando@gmail.com