HR & Administrative Assistant

Express Chartering & Shipping Ltd. offers ship agency services in Eastern and Central Africa. Its affiliate companies are well positioned within the Eastern African region with a major goal of being a Distinctive Supply Chain Service Provider in the region. We seek to recruit a HR & Administrative Assistant to continue offering distinctive ship agency services to all our customers. The position is based in Dar es Salaam, Tanzania

Duties and responsibilities Staff Records Management Ensure all staff files are up to date, accurate and in the right format. Confidentiality of all employee records. Daily filing of all related employee documents. Ensure all employees have the statutory information. Ensure all files have company requirements.
Staff Welfare Ensure adequate provision of safety gears Ensure a clean and habitable work environment Ensure provision of hygienic kitchen and consumables. Attend to all employee inquiries for services. Employee counseling and guidance. Handle employee matters as per labour laws. Ensure staff quarterly meetings are held. Procurement of employee working tools.
Company Medical Cover Management Ensure all employees are in the company medical cover. Correspondences to medical cover providers for any medical matter that may arise like refunds, admissions, operations Timely renewal of medical cover.
Human Resource Information Management System (HRIMS) Ensure all employee data is accurately inputted in the system Update of all policies in the system. Ensure any corrections, changes and amendments are done

HR Committee participation, facilitation and functions Spearhead activities of First Aid Committee Spearhead CSR Activities Ensure all procurement adhere to the set procedures. Ensure disciplinary functions. Review these functions and changes required.
Safety & Health management Compliance to the OSHA Act, Tanzania. Conduct OSHA audits Sensitize employees on safety and health matters.
Reports Timely submission of monthly reports Conduct employee surveys e.g. satisfaction levels
Administrative duties Procurement of office supplies Ensuring habitable work environment Ensure work equipments are well functioning Responsible for Petty cash management Maintenance of administration files Renewal of company trade licence, post office and office compliance as per government regulations Management of staff travel Supervision of contracted staff
ICT duties Provide ICT systems user support in liaison with ICT department Troubleshoot and identify hardware/software problems and ensure prompt resolution Assist in maintenance of ICT infrastructure including software, hardware, network printers, LAN and WLAN
General Duties Ensure employees attend trainings as per the calendar. Staff meeting coordination. Analysis of policy performance and review where necessary. Adherence to exit procedures of the company. Annual membership for Association of Tanzania Employers (ATE) Any other duty assigned by management.

Key Performance Areas 100% accurate staff records in the HRIMS and files. 100% use of the HRIM system. 100% compliance with laws and regulations. 100% excellence in administrative duties. 100% zero complaints from ICT users

Key Competencies and Skills
Competencies
§ Reliable and of high integrity
§ Self motivated, driven & creative.
§ Ability to work under pressure
§ Ability to work with minimal supervision.
§ Mature, presentable, eloquent speaker and ready to face challenges.
§ Ability to supervise a team of staff
§ Ability to offer technical support to ICT users.
§ Knowledge of Tanzanian labour laws.

Skills
§ Good planning and leadership skills.
§ Good relationship and interpersonal skills.
§ Excellent communication skill in written and spoken English and Kiswahili.
§ Computer proficient in Microsoft word, excel and internet.
§ Knowledge of HRIMS a must.
§ Knowledge of operating systems, networking, hardware and software

Qualifications
v Degree in Human Resource Management/Development.
v Diploma in HRM/HRD an added advantage.
v Minimum 2 years experience in a busy human resource environment.
v Member to Professional Human Resource Body.
v Knowledge of ICT a must.

How To Apply:
Interested candidates to send their application, CVs, testimonials, motivational statement, academic & professional certificates by 22nd September 2015 via email to: career@esl-eastafrica.com, to the attention of The HR & Administration Manager. Canvassing will lead to automatic disqualification.