Administrative Assistant

An international organization is opening up an office in Tanzania is competitively recruiting for the following positions to support its peace and elections project;
The organization is a nonprofit, nonpartisan organization, dedicated to advancing freedom and democracy worldwide by developing political parties, civic institutions, open elections, democratic governance and the rule of law.

POSITION: Administrative Assistant

The Administrative Assistant (AA) will provide a full range of administrative and programmatic support to senior program and administrative staff for the smooth running of the office on a day-to-day basis. The Administrative assistant reports directly to the Country Director (CD).


Duties & Responsibilities
·    Assists in procurement of office supplies and ensures that procurement procedures meet the organization’s and donor policies
·    Actively contributes to team outputs and develops work product in collaboration with other staff;
·    Provides logistical support required for meetings, workshops, conferences, hotel accommodation and travel;
·    Provides efficient and timely support in all administrative and accounting matters, written assignments, and submission of reports;
·    Acts as the store keeper and keeps an updated record of all items purchased;
·    Ensures that all office and program equipment is maintained in good working order at all times;
·    Assists the Field Accountant in preparation of payments as directed;
·    Travels from time-to-time to various locations throughout Tanzania, independently and/or as part of a team, to support administrative and programmatic objectives;
·    Ensures that all administrative and accounts files are up to date and securely kept;
·    Any other duties assigned to support specific program objectives.

QUALIFICATIONS:
Minimum Qualifications
·    A Bachelor's degree in Business Administration;
·    Minimum of one year relevant experience;
·    Fluent in written and spoken English and at least one other language;
·    Excellent written and verbal communication skills, with a proven capacity to create clear and concise reports;
·    Advanced knowledge of the Microsoft Office suite and online applications;

Desired Competency and Experience
·    Proven capacity to handle multiple tasks and responsibilities simultaneously and under tight deadlines with little supervision
·    Basic accounting and budgeting skills;
·    Well developed report writing skills
·    Ability to provide logistical and administrative support to multiple projects
·    Experience working with a non-governmental or international donor-funded programs; and
·    Ability to analyze information, define problems, collect data,  establish  facts  and  draw valid conclusions.

HOW TO APPLY:
If interested, please apply by emailing to IRITanzaniaJobs@gmail.com. the following:
(1) Curriculum Vitae (start with your most recent employment and state job title, employer, dates employed as well as skills and achievements in each employment listed); (2) cover letter (please refer to the core competencies and state how your skills, knowledge, and experience demonstrate your suitability)(3) two professional references.

Please do not send additional attachments or copies (i.e. academic transcripts or professional certificates) at this time. You may apply no later than July 30, 2015.

This is an immediate opening so no applications will be accepted after this date.  No phone calls or in-person applications will be accepted. Only shortlisted applicants will be contacted, so there is no need to follow up.

CLOSING DATE: July 30, 2015