Position: Administrative Assistant
Reporting to: Operations Manager
Chemonics International is implementing the Tanzania Capacity Development for Partners of Accountability (CDPA) project. The primary objectives of this contract are to:
1) Strengthen the capacity of USAID/TANZANIA partner sector CSOs to be strong organizations of advocacy, well networked at the grassroots level and able to inform and equip citizens to engage with their government;
2) Provide technical support to USAID in its management of civil society grant activities;
3) Strengthen the capacity of Government of Tanzania Institutions of Accountability to package information, employ a cohort of civil servants with a common understanding of ethics, procurement, auditing, and good governance rules, and generally perform activities under their assistance agreement with USAID/Tanzania.
4) Facilitate constructive engagement between CSOs and IoAs.
Tasks and Responsibilities:
- Provides administrative support to the project and assists Office Manager with book keeping
- Provides data entry and data collection services as necessary.
- Develops and maintains required administrative office systems
- Assists the Office Manager in handling the petty cash account
- Prepares all necessary administrative forms for project-related items
- Oversees the purchase of office supplies
- Arranges for and oversees the maintenance of office equipment
- Maintains tracking systems, such as inventory
- Supervises the maintenance of the project's filing system
- Supervises the preparation, receipt, distribution, and filing of all incoming and outgoing written project communications such as the daily email
- Performs other administrative tasks assigned by supervisor to ensure efficient and smooth support to the project
- Coordinates the work of other support staff, such as secretaries and drivers, to meet the administrative needs of the office
- Serves as liaison with home office as needed
- Performs orientation for short term consultants on field office procedures
- Performs other tasks as assigned by either the supervisor or the home office project management unit
Qualifications:
- Bachelor’s degree in English or related field.
- 2-5 years administrative experience preferred.
- Ability to write and verbally communicate clearly and concisely.
- English language proficiency required.
- Attention to detail and solution oriented attitude.
- Strong administrative skills.
- Strong computer spreadsheet/word processing skills. Microsoft office suite familiarity.
- Ability to work both independently and in a team.
Location of Assignment: Dar es Salaam, Tanzania
Application Instructions:
Send electronic submissions to TanzaniaCDPA@gmail.com as soon as possible;
deadline is July 31, 2013.
Please include the position title in the subject line and submit a CV, cover letter, and three recent professional references. No telephone inquiries, please. Finalists will be contacted.
