Administrative Secretary II

The Mzumbe University invites applications from suitably qualified and competent Tanzanians to fill the following vacant posts:

Position: Administrative Secretary II – (1 Post) 

Qualification and Experience
Holder of Diploma in Secretarial Studies from an accredited Institution. Also, the applicant must have principal passes in English and Kiswahili in Form IV or VI Certificate plus 100/120 w.p.m, Shorthand in English or Kiswahili and 50 w.p.m. Typing, Tabulation and Manuscript Stage III, Secretarial Duties and Office Procedure Stage II and working experience of not less than nine years.

Duties
⦁ To work with Heads of Departments, Sections and Units;
⦁ To co-ordinate all office needs and requirements;
⦁ To receive and distribute letters to respective officials;
⦁ To receive and direct visitors;
⦁ To arrange and attend meetings and where necessary, take and keep minutes/records of meetings;
⦁ To receive telephone calls and take messages;
⦁ To handle travel arrangement on duty for senior officers and other members of the Unit/Department;
⦁ To ensure expedient, accurate and clean execution of duties;
⦁ To ensure that copies of letters are filed in relevant files;
⦁ To type confidential letters, minutes, circulars, certificates and charts;
⦁ To co-ordinate and supervise typists in the Unit;
⦁ To ensure cleanliness of the entrusted office(s) and,
⦁ To take proper care of the entrusted facilities and equipments.

Salary Scale: PGSS 8.2

MODE OF APPLICATION:
Application letters with detailed curriculum vitae (CV) and copies of relevant certificates and transcripts should reach the undersigned, in hard copies, not 30th August 2017. Candidates must also give names, contact addresses as well as telephone numbers of two referees best known to them.

Please Note:
- All above positions require excellent communication skills in both spoken and written English and Kiswahili languages.
- Only short-listed candidates will be contacted through their addresses and/or telephone numbers. If no hear from us till three weeks from the date of this advertisement consider yourself unsuccessful.

Applications should be sent to:
The Deputy Vice Chancellor (Administration and Finance),
Mzumbe University,
P.O. Box 1,
MZUMBE.