Office Management Secretary II

Tanzania Coffee Board which is a government body established by the Tanzania Coffee Industry Act. No. 23 of 2001 and miscellaneous Amendments Act of 2009, is hereby inviting applications from suitably qualified and experienced, dynamic and motivated Tanzanian citizens to immediately fill vacant positions currently existing in the Board.


JOB TITLE: Office Management Secretary II

Responsible to: Director of Finance and Administration

Distinct areas of expertise and experience:

• Holder of Certificate of Secondary Education Examination (CSEE)/Advanced Certificate of Secondary Education Examination (ACSEE) with passes in English and Kiswahili with a Diploma in Secretarial Studies from institutions recognized by the Government preferably TPSC. Must also have a relevant working experience of not less than five (5) years from a reputable organization.

Duties and Responsibilities:
- To send and receive messages, facsimiles and e-mails
- To prepare minutes in respect of various meetings held
- To originate and raise requisitions for office requirements
- To make bookings and travel arrangements for assigned officers
- Type letters, minutes, circulars and all documents required for the day to day
running of the Board
- Take dictations and transcribe accordingly,
- Order office supplies and keep them in safe custody,
- Handle telephone contacts,
- Maintain a register of incoming and outgoing files and ensure proper record of
movement of files.
- Keep classified documents and information in confidence,
- Guide newly employed secretaries on office routine,
- Maintenance and operation of office equipment allocated to the office,
- Receive and handle visitors with courtesy
- Secure, safeguard and maintain in safe custody all confidential files and other
sensitive documents/record
- Arrange for availability of files, documentation and/or other records that may be required
- To perform any other related duties as may be assigned by his/her superior

REMUNERATION:
The successful candidate will be offered remunerations commensurate with the TCB’s remuneration schemes.

MODE OF APPLICATION
- All applicants have to be citizens of Tanzania
- Applicants have to attach current Curriculum Vitae (CV) which includes names,
addresses, reliable telephone numbers and email addresses of the three (3)
academic and work related references.
- Applicants have to attach their detailed certified copies of Academic certificates,
two recent passport size picture and birth certificates,
- Applicants should indicate three reputable referees with their reliable contracts.
- Testimonials, transcripts and results slips will not be accepted

Deadline for application is 15th January, 2016

Applications letters should be written in English and sent to the following address:-

The Director General
Tanzania Coffee Board,
P.O. Box 732
MOSHI

Tanzania Coffee Board is an equal opportunity employer, females are encouraged to apply.