Position: Procurement Officer
Employer: Baylor College of Medicine Children's Foundation Tanzania (Mbeya)
Job Location: Mbeya
Position Summary:
The PO is responsible for all purchasing functions, including evaluating and qualifying suppliers/vendors, placing and tracking orders, ensuring timely and accurate delivery of goods, soliciting and analyzing quotes, and ensuring high quality and value for money in organizational procurements.
Duties and Responsibilities:
- Coordinate and facilitate the procurement process in liaison with respective departments.
- Develop and maintain an up-to-date supplier’s database.
- Solicit for quotations for the project’s supplies/equipment requirements both locally and internationally as necessary
- Ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
- Conduct purchasing functions in accordance with approved policies.
- Evaluate supplier’s performance
- Prepare, review and clearance of documentation (evaluations, requests for awards, purchase order’s and contracts for services.)
- Negotiate terms and conditions of purchase to ensure efficient and timely delivery of services.
- Lead preparations of procurements plan to its implementation in line with approved budget.
- Maintain and update prices for the projects common purchases/supplies.
- Maintain stock records of procured items.
- Compile and maintain a schedule for placed orders status and ensuring that purchase orders have been dispatched.
- Coordinating clearing and forwarding with relevant agents and preparation of VAT exemption forms.
- Establish and or renew maintenance contracts for all the project equipment and ensure that these contracts are implemented in a timely manner without lapsing.
- Act as Secretary to Tender Board by supporting the function of the Tender Board
- Advice on disposal of obsolete or condemned items/goods on how to handle loses in stores.
- Meet Senior Management information needs, including preparation of monthly, quarterly and annual reports.
- Carry out any other duties that may be assigned.
QUALIFICATIONS:
- Minimum of a Bachelor’s Degree in Business Administration or other related degree
- Professional Qualifications, i.e. CIPS and 3 years related experience in purchasing and logistics management preferred.
- Should be registered as a Procurement and Supplies Professional and Technician
- Experience in bio-medical procurement is an added advantage
- Excellent oral and written communication skills in both English and Kiswahili
- Knowledge of purchasing procedures and supplies/stock management.
- Strong computer skills, including word processing and spreadsheet programs
- Ability to make judgment and decisions in accordance with the established policies and procedures, with the highest level of accuracy and integrity.
- Highly organized, detail oriented and self motivated.
- Ability to prioritize and handle multiple tasks simultaneously
HOW TO APPLY:
Send your application with the subject PROCUREMENT OFFICER to - hr@baylortanzania.or.tz
Or
Address to:
Senior Administrator and HR,
P. O. Box 2663,
Mbeya.
Deadline for applications is 23rd April, 2015
