JOBS at The Public Procurement Regulatory Authority (PPRA)

The Public Procurement Regulatory Authority (PPRA) is hereby inviting applications from qualified and experienced Tanzanians to fill in the vacant re-advertised positions described below:-

1. MANAGER, PUBLIC RELATIONS – 1 POSITION 

Reports to: Director, Legal and Public Affairs

Duties and Responsibilities
The duties and responsibilities of the Manager, Public Relations shall be to:-
Plan, develop and implement media programmes and campaigns designed to keep the public informed about public procurement issues and the Authority’s activities in general;
Maintain favorable public image of the Authority;
Establish research methodologies for data gathering to measure public opinion and determine whether public expectations are met;

Carry out communication research and analysis and provide quality advice to the Authority;
Design, write and edit public information/ communication materials for public awareness;
Coordinate activities of Tanzania Procurement Journal including supervision of materials collection for publication, editing and follow-up printing process to the printer;
Plan, organize and implement activities that are intended to promote the Authority’s products;
Write news releases, brief the media, deal with the press inquiries and organize press events;
To coordinate preparation of sectional budget and monitor and report expenditures thereof;
Monitor sectional activities and coordinate preparation of the quarterly and annual progress report of the section;
Carry out performance appraisal of staff of the section and report the same to the Director;
Ensure preparation and implementation of operational manuals of the section; and
Perform any other duties as may be assigned by the Director of Legal and Public Affairs.

Qualifications and Experience
Holder of this position must have:-
Bachelor Degree or Advanced Diploma either in Journalism, Mass Communication, Marketing, Marketing and Advertisement or Social Sciences with Communication or International Relations; plus
Master’s Degree in Mass Communication, Communication Science or similar fields from any recognized higher learning institution;
ICT application skills.

Added advantage
Research skills, general knowledge in procurement issues and Desktop Publishing Software.

Work Experience
Should have a minimum of seven (7) years working experience out of which three (3) years should be in managerial or leadership position in a reputable institution and three (3) years in Public Relations /Promotional or Marketing activities in a reputable organization.

Salary Scale: PPRA 10 3

Terms of Employment: 3 years contract, renewable subject to satisfactory performance and conduct


2. ASSISTANT ZONAL MANAGER – 3 POSITIONS 

(DODOMA, ARUSHA AND MWANZA/MBEYA ZONAL OFFICES)

Reports to: Manager Zonal Services

Duties and Responsibilities
The duties and responsibilities of Assistant Zonal Manager shall be to:-
Supervise staff in the Zonal Office;
Ensure full and correct application of the PPA and its regulations by causing to be carried out periodic inspections of records and proceedings of procuring entities;
To ensure that contracts are awarded impartially and on merit and the circumstance in which each contract is awarded or as the case may be, terminated, do not involve impropriety or irregularity;
To ensure the implementation of awarded contracts conforms to the terms thereof;
To monitor the implementation of a system of supporting, checking and monitoring procurement activities of procuring entities within the respective zone;
To advise procuring entities on the correct application of the PPA and its regulations;
To monitor the extent of corruption in procuring entities within the respective zone and advise appropriate measures to be taken;
To coordinate and participate in procurement audits, investigations, trainings and assessment of the country procurement system, as the case may be; and
Carry out any other duty as may be assigned by the Manager of Zonal Services.

Qualifications and Experience
Holder of this position must have:-
Holder of Bachelor Degree or Advanced Diploma either in Engineering, Architecture, Law, Materials Management, Procurement and Supply Chain or Logistics, Quantity Surveying, Business Administration or Economic Planning or related fields with proven specialization in procurement; plus
Master’s Degree in similar fields from any recognized higher learning institution;
Be registered by appropriate professional body for all candidates with professional bodies; and
ICT application skills.

Work Experience
Should have a minimum of six (6) years in procurement related activities in a reputable institution out of which two (2) years should be in a senior position on the similar position.

Salary Scale: PPRA 9

Terms of Employment: Pensionable


3. PRINCIPAL PROCUREMENT OFFICER II- 2 POSITIONS 

Reports to: Manager Monitoring & Evaluation and Manager Investigation & Anti – Corruption.

Duties and Responsibilities
The duties and responsibilities of Principal Procurement Officer II shall be to:-
Prepare terms of reference for the consultants for carrying out procurement audits and investigations and supervise their performance;
Coordinate and carryout procurement audits in PEs to ensure the application of fair, competitive, transparent non-discriminatory and value for money procurement standards and practices;
Coordinate and carryout investigations on allegations, complaints, and reported cases of suspected breaches in the application of PPA;
Review contracts and contracts implementation reports submitted by PEs and recommend appropriate measures where necessary;
Follow up implementation of audit recommendations or Board Directives;
To review procurement audit reports and investigation reports submitted by auditors and provide comments for improvements;
Analyse the procurement audit reports and other collected procurement information and advice on the performance of the public procurement system including capacity building interventions;
Prepare guidelines in respect of procurement audits and investigations;
Assess the compliance of PEs in the application of PPA, Regulations and Guidelines issued by the Authority and recommend improvement measures;
Assess the performance of consultants (auditors and investigators) and recommend appropriate measures to address any weaknesses (If any);
Advise on policies pertaining to procurement; and
Perform any other duties assigned from time to time by the supervisor.

Qualifications and Experience
Holder of this position must have:-
Holder of Bachelor Degree or Advanced Diploma either in Engineering, Architecture, Law, Materials Management, Procurement and Supply Chain or Logistics, Quantity Surveying, Business Administration or Economic Planning or related fields with proven specialization in procurement; plus
Master’s in similar or related fields or equivalent qualification from any recognized higher learning institution; and
Be registered by appropriate professional body for all candidates with professional bodies; and
ICT application skills.

Work Experience
Should have a minimum of six (6) years relevant working experience in a similar position.

Salary Scale: PPRA 8
Terms of Employment: Pensionable 6

4. SENIOR PROCUREMENT OFFICER – 3 POSITIONS 
(DODOMA, ARUSHA AND MWANZA/MBEYA ZONAL OFFICES)

Reports to: Assistant Zonal Managers

Duties and Responsibilities
The duties and responsibilities of Senior Procurement Officer shall be to:-
Prepare audit programmes;
Review and analyze reports on procurement activities submitted by PEs to the Authority;
Review and analyze information on procurement plans submitted by PEs and recommend improvements where necessary;
Review and analyze information on tender notices and contracts awards submitted by the PEs and provide recommendations where necessary; and
Prepare terms of reference for the consultants for carrying out procurement audits and investigations and supervise their performance;
Coordinate and carryout procurement audits in PEs to ensure the application of fair, competitive, transparent non-discriminatory and value for money procurement standards and practices;
Coordinate and carryout investigations on allegations, complaints, and reported cases of suspected breaches in the application of PPA;
Review contracts and contracts implementation reports submitted by PEs and recommend appropriate measures where necessary;
Follow up implementation of audit recommendations or Board Directives; and
Perform any other duties assigned from time to time by the supervisor.

 Qualifications
Holder of this position must have:-
Holder of Bachelor Degree or Advanced Diploma either in Engineering, Architecture, Law, Materials Management, Procurement and Supply Chain or Logistics, Quantity Surveying, Business Administration or Economic Planning or related fields with proven specialization in procurement; plus
Master’s in similar or related fields or equivalent qualification from any recognized higher learning institution; and
Be registered by appropriate professional body for all candidates with professional bodies; and
ICT application skills.

Work Experience
Should have a minimum of three (3) years relevant working experience in a similar position.

Salary Scale: PPRA 7
Terms of Employment: Pensionable


5. SENIOR ACCOUNTANT – 1 POSITION 

Reports to: Chief Accountant

Duties and Responsibilities
The duties and responsibilities of the Senior Accountant shall be to:
Prepare periodic financial reports on Revenue and Expenditure in accordance with financial regulations ;
To maintain a budgetary control system and report where there is a need for requesting budget enhancements or reallocation;
Supervise collection, classification, recording and reconciliation of accounting data;
Prepare in accordance with accepted accounting principles, the consolidated annual accounts of the Authority;
Prepare Budget Performance Reports for compilation in the Quarterly and Annual Reports;
Propose and ensure implementation of adequate controls that will safeguard the assets of the Authority;
Check the accuracy and reliability of accounting data maintained in the computerized accounting system and encourage adherence to prescribed accounting policies;
Ensure proper filling of accounting documents like receipts, invoices, bank statements, bank reconciliation statements and other accounting documents;
Control staff imprests and retirements and ensures that they are issued and made respectively in accordance to the provisions of the Authority’s rules and regulations as may be amended from time to time;
Maintain a fixed assets register and ledger including computing and posting of monthly depreciation value;
Prepare Payroll and reconcile with Payroll reports produced from HCMIS by the Ministry on monthly basis;
Prepare responses to Internal and External Audit queries ;
Perform any other duties assigned from time to time by the supervisor.

Qualifications and Experience
Holder of this position must have:-
Bachelor Degree or Advanced Diploma either in Accountancy, Business Administration or Commerce with specialization in Accountancy; plus
Masters Degree in similar fields from any recognized higher learning institution;
CPA (T) or equivalent qualification;
ICT application skills; together with
Knowledge of any Accounting Software.

Work Experience
Should have a minimum of three years relevant working experience in a similar position in a reputable institution.

Salary Scale: PPRA 7

Terms of Employment: Pensionable


6. PERSONAL SECRETARY I – 2 POSITIONS 
(DODOMA AND COAST ZONAL OFFICES)

Reports to: Assistant Zonal Managers

Duties and Responsibilities
The duties and responsibilities of the Personal Secretary I shall be to:
Type letters and other documents;
Receive visitors, ascertain the nature of their business and relays information to the concerned officer;
Maintain a diary of appointments, meetings, occasions/events, and informs/reminds them before and on due date;
Handle incoming mails for personal attention of the relevant executive and ensures that information and correspondences are effectively circulated and managed;
Move incoming and outgoing files;
Prepare list of items required by Personal Secretaries;
Prepare meetings and communicate the information to the concerned officers;
Take dictation and transcription accordingly;
Arrange the office of the supported officer appropriately; and
Perform any other duties assigned by the supervisor

Qualifications and Experience
Holder of this position must have:-
Form IV or Form VI Secondary Education Certificate with principal passes in English and Kiswahili, plus
100/120 w.p.m shorthand in English or Kiswahili and 50 w.p.m.
Typing, tabulation and manuscript stage III,

Secretarial Duties and Office Procedure Stage II or equivalent qualification from recognized institutions; and

Advanced Computer course certificate.

Work Experience
Should have a minimum of three years relevant working experience in a similar position in a reputable institution.

Salary Scale: PPRA 3
Terms of Employment: Pensionable 10


7. OFFICE ASSISTANT II – 1 POSITION 
Reports to: Manager Administration and Human Resources

Duties and Responsibilities
The duties and responsibilities of Office Assistant shall be to:
Move files and other official documents to respective officers and registry;
Clean offices and surrounding environment;
Move furniture and equipment as required;
Keep safe custody of office property where required and report on repairs required;
Run office errands;
Collect and deliver mails and documents;
Prepare and distribute tea;
Photocopy documents and letters and distribute to respective officers/offices; and
Perform any other duties as may be assigned by the supervisor.

Qualifications and Experiences
Holder of this position must:-
Have Secondary Education (Form IV) Certificate and a pass in English and Kiswahili.

Salary Scale: PPRA 1
Terms of Employment: Pensionable

MODE OF APPLICATION 
All applicants should be Tanzanian citizen;
Application letters should be enclosed with one recent passport size photograph, copies of birth certificate, computer certificate, CV indicating names and addresses of three reputable referees with reachable telephone numbers, certified copies of relevant certificates and academic transcripts; professional certificates from respective boards. Testimonials, statements of results and results slips will not be accepted;

Applicants must indicate the position they are applying for, on both the application letter and marked on the envelope. Applications which do not indicate the position will be disqualified;
Public servants who have qualifications and wish to apply should route their applications through their employers.
Certificates from foreign Universities should be verified by Tanzania Commission for Universities (TCU)
Only shortlisted candidates will be contacted.

Applications should be submitted to the address below not later than Monday, 2nd March, 2015.

The Chief Executive Officer,
Public Procurement Regulatory Authority (PPRA),
PPF Tower, 8th Floor
Ohio Street/Garden Avenue
P. O. Box 49,
DAR ES SALAAM