HUMAN RESOURCES AND ADMINISTRATIVE OFFICER II (ONE POST)

HUMAN RESOURCES AND ADMINISTRATIVE OFFICER II (ONE POST)

Answerable to Senior Human Resources and Administrative Officer

Qualifications

• Holder of a Bachelor Degree/Advanced Diploma in Public Administration, Business Administration, Law, Human Resources, Management Education, or its equivalent from a recognized University/Institution.
• Must be holder of Diploma in Secretarial Services from a recognized Institution.
• At least three (3) years working experience
• Must be computer literate

Duties & Responsibilities

1. Ensuring that incoming and outgoing mail are properly handled by the registry
2. Designing and overseeing implementation of visitors handling procedures at Managing Director’s Office.
3. Ensuring that the Centre’s telephone exchange operates effectively
4. Implementing the staff regulations and administrative procedures of the Centre.
5. Handling letters and other documents of Managing Director
6. Ensuring proper office keeping at Managing Director’s Office
7. Typing and word-processing various documents and electronic information at Managing Director’s Office
8. Communicating and providing information by relevant methods internally and externally to assist and enable organizational operations and effective service to connecting groups
9. Interpreting instructions and issues arising, and then implementing actions according to administrative policies and procedures
10. Receiving and answering fax/telephone calls/intercoms at Managing Director’s Office using a professional and courteous manner and directing them to the appropriate places.
11. Filing minutes, correspondences and other documents and maintaining files in secure custody places using laid down office procedures
12. Handling visitors; ascertain the nature of their business and relay information to the executive concerned.
13. Handling diary of appointments, meetings, occasions, official traveling and other scheduled activities for the executives and inform/remind them before and on due date.
14. Supervising subordinates on routine basis.
15. Take dictations and transcribe accordingly
16. Attend routine hotel and travel arrangements of the executives
17. Making decisions on routine matters that need not be referred to his/her superior
18. Replying correspondences regarding routine issues which require standard information, with added responsibilities on decision making and problem solving that need not be referred to his/her superior
19. Composing correspondence, reports, forms, and other documents independently or from transcribing machines, notes, or general instruction
20. Drafting simple letters and other correspondence of routine nature accepting or rejecting invitations, acknowledgements, etc.
21. Guiding and training subordinates on their work.
22. Handling incoming mails for personal attention of the relevant executive and ensures that information and correspondences are effectively circulated and managed.
23. To prepare and facilitate internal meetings, process records of the proceedings and follows up action taken.
24. Filing classified letters and other important documents, retrieve records and correspondences and keeps sensitive material in confidence when required.

General terms and Conditions

Terms of Employment: Permanent and pensionable

Remuneration:
An attractive package commensurate with the qualifications and relevant experience will be availed to the successful candidate.

Applications:
Letter of application, curriculum vitae, copies of relevant certificates, testimonials, names and email addresses of three referees should be sent to the below mentioned postal address, so as to be received not later than 14th, June, 2012.

The Managing Director
Arusha International Conference Centre
P.O. Box 3081, Arusha
Fax: 027 – 250 – 6630
E-Mail: md@aicc.co.tz
Website: http://www.aicc.co.tz.